Acute Care, Administrative Management, Administrative Skills, Calendar Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Healthcare, High School Diploma, Home Care, Hospital, Leadership, Logistics, Long-Term Care, Meeting Minutes, Network Integration, Office Management, Operations, Outpatient Care, Philosophy, Plan Meetings, Prepare Correspondence, Schedule Development, Telephone Skills, Travel Planning, Work From Home
Executive Assistant
BayCare Health System
Full-Time | Exempt | Day Shift (8:00 AM 5:00 PM)
At BayCare Health System, we are proud to be one of the largest and most respected employers in the Tampa Bay area. Our integrated network includes 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers, and partnerships with thousands of physicians across the region. Supported by more than 30,000 dedicated team members, BayCare is guided by a forward-thinking philosophy grounded in trust, dignity, respect, responsibility, and clinical excellence.
We are seeking a highly polished Executive Administrative Assistant to provide advanced, confidential administrative support to senior leadership in a fast-paced, mission-driven healthcare environment.
Position Summary
The Executive Administrative Assistant delivers high-level administrative and secretarial support to an Executive leader, serving as a trusted partner in day-to-day operations. This role requires exceptional professionalism, discretion, and organizational expertise. The successful candidate will proactively manage executive schedules, coordinate complex logistics, prepare professional correspondence and reports, and act as a key point of contact for internal and external stakeholders.
Key Responsibilities
- Provide advanced administrative and executive-level support, ensuring seamless daily operations
- Manage complex calendars, appointments, and meetings, including coordination of travel arrangements
- Serve as a professional gatekeeper by screening and prioritizing calls, requests, and communications
- Prepare and edit correspondence, memoranda, reports, presentations, and meeting minutes with a high level of accuracy and attention to detail
- Greet and direct visitors, team members, and stakeholders with professionalism and warmth
- Maintain strict confidentiality and exercise sound judgment when handling sensitive information
- Collaborate with the Administrative Office Supervisor and leadership team on special projects and administrative initiatives
- Perform additional administrative and secretarial duties as assigned in support of executive and organizational needs
Qualifications
Education
- Required: High School Diploma or GED
- Preferred: Associates Degree in a related field
Experience
- Required: Administrative support experience
- Preferred: Executive Assistant or senior-level administrative experience supporting leadership
Work Details
- Facility: BayCare Health System
- Schedule: MondayFriday, 8:00 AM 5:00 PM
- Weekend Work: None
- Remote Work: On-site
Equal Opportunity Employer Veterans/Disabled