Executive Assistant

Executive Assistant

BayCare Health System

Full-Time | Exempt | Day Shift (8:00 AM 5:00 PM)

At BayCare Health System, we are proud to be one of the largest and most respected employers in the Tampa Bay area. Our integrated network includes 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers, and partnerships with thousands of physicians across the region. Supported by more than 30,000 dedicated team members, BayCare is guided by a forward-thinking philosophy grounded in trust, dignity, respect, responsibility, and clinical excellence.

We are seeking a highly polished Executive Administrative Assistant to provide advanced, confidential administrative support to senior leadership in a fast-paced, mission-driven healthcare environment.

Position Summary

The Executive Administrative Assistant delivers high-level administrative and secretarial support to an Executive leader, serving as a trusted partner in day-to-day operations. This role requires exceptional professionalism, discretion, and organizational expertise. The successful candidate will proactively manage executive schedules, coordinate complex logistics, prepare professional correspondence and reports, and act as a key point of contact for internal and external stakeholders.

Key Responsibilities

• Provide advanced administrative and executive-level support, ensuring seamless daily operations
• Manage complex calendars, appointments, and meetings, including coordination of travel arrangements
• Serve as a professional gatekeeper by screening and prioritizing calls, requests, and communications
• Prepare and edit correspondence, memoranda, reports, presentations, and meeting minutes with a high level of accuracy and attention to detail
• Greet and direct visitors, team members, and stakeholders with professionalism and warmth
• Maintain strict confidentiality and exercise sound judgment when handling sensitive information
• Collaborate with the Administrative Office Supervisor and leadership team on special projects and administrative initiatives
• Perform additional administrative and secretarial duties as assigned in support of executive and organizational needs

Qualifications

Education

• Required: High School Diploma or GED
• Preferred: Associates Degree in a related field

Experience

• Required: Administrative support experience
• Preferred: Executive Assistant or senior-level administrative experience supporting leadership

Work Details

• Facility: BayCare Health System
• Schedule: MondayFriday, 8:00 AM 5:00 PM
• Weekend Work: None
• Remote Work: On-site

Equal Opportunity Employer Veterans/Disabled