Executive Assistant

About the Job

Summary of Position --------------------

Provides secretarial and administrative support to VP & CNO at MedStar Southern Maryland Hospital Center.

Primary Duties and Responsibilities ------------------------------------

• Maintains calendar and appointment schedule for the Vice President.
• Performs secretarial duties, prepares correspondence through dictation, composes written material including letters or memo using a word processor and/or typewriter, and proofreads material.
• Handles screens and prioritizes all telephone calls and correspondence directed to the supervisor.
• Lists dates and catalogs incoming and outgoing mail.
• Provides assistance and direction to callers, visitors, and staff as required.
• Organizes schedules and confirms meetings.
• Reserves conference rooms and equipment, selects and orders refreshments/meals, and composes meeting notices and correspondence.
• Ensures timely distribution of correspondence.
• Maintains and updates policy/procedure manuals.
• Prepares payment vouchers for goods and services received by the department.
• Purchases and maintains supplies and inventory for the department.
• Coordinates repair and/or replacement of broken equipment.
• Maintains files and assures that confidential activities are handled discreetly and classified information is safeguarded.

Minimal Qualifications ---------------------

• Education: Associates degree required or
• One to three years formal training in Secretarial Science required

Experience ----------

• 3+ years of progressively more responsible job-related experience required

Compensation ------------

This position has a hiring range of USD $59,820.00 - USD $101,836.00 /Yr.