Executive Assistant

Why Join Us?

Beacon Clinic was founded for the purpose of delivering a level of care that we, as a team, can all be proud of. We are a patient-focused health and wellness clinic that is committed to providing the highest quality of medical care and supportive services. When founded, we specialized in the treatment of cancer and blood conditions. Today, we provide medical oncology and hematology, radiation oncology, rheumatology, and urology services to our phenomenal patients. Learn more about us at our website.

Job Description:

We are seeking an experienced and motivated Executive Assistant to provide high level administrative support to the C suite within a fast-paced healthcare organization. This role manages complex schedules, ensures effective communication and coordination across departments, and supports strategic initiatives that advance organizational priorities. The ideal candidate is proactive, highly organized, and comfortable navigating sensitive and confidential information in a healthcare environment.

Duties/Responsibilities:

• Manage complex calendars, scheduling, and coordination of internal and external meetings for multiple C suite executives
  
• Prepare executives for meetings, including creating agendas, assembling briefing materials, and tracking follow-up actions
  
• Serve as a liaison between the C suite and internal teams, providers, board members, and external partners
  
• Draft, edit, and proofread correspondence, presentations, reports, and other executive-level documents
  
• Support executive travel planning, including itineraries, logistics, and expense reporting
  
• Maintain understanding of organizational priorities to effectively manage competing demands
  
• Help coordinate board meetings, leadership retreats, and organizational events
  
• Track key deadlines, deliverables, and strategic initiatives to ensure timely completion
  
• Safeguard highly confidential information in compliance with HIPAA and organizational policies
  
• Support special projects and process improvements across the administrative and executive teams
  

• Experience supporting multiple executives simultaneously
  
• Familiarity with healthcare terminology, compliance requirements, and organizational structures
  
• Project coordination or process improvement experience
  
• Bachelor's degree in business administration, healthcare administration, or related field strongly preferred
  

• 5+ years of executive administrative experience, preferably supporting senior leadership
  
• Experience in healthcare administration or a regulated industry strongly preferred
  
• Strong written and verbal communication, and organizational skills
  
• High degree of professionalism, discretion, and judgment
  
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
  
• Proven ability to manage multiple priorities and work proactively
  
• Strong problem-solving and organizational skills
  

• May be asked to work at both locations
  
• 3815 N Schreiber Way, Suite 101, Coeur d'Alene, ID 83815
  
• 1641 E Polston Avenue, Suite 102, Post Falls, ID 83854
  

• Generous Paid Time Off
  
• 8 paid, closed-clinic holidays
  
• Health Insurance, including dental and vision
  
• 401(k) Plan
  
• Gym membership
  
• Professional Development Fund