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Executive Assistant

MedStar Health

Columbia, MD

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JOB DETAILS
SALARY
$65,062–$117,291 Per Year
SKILLS
Administrative Skills, Audiovisual, Billing, Budgeting, Calendar Management, Catering Services, Communication Skills, Cross-Functional, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Reports, File Maintenance, Finance, Fundraising, Identify Issues, Leadership, Logistics, Microsoft Office, Office Suites, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Purchasing/Procurement, Telephone Skills, Time Management, Writing Skills
LOCATION
Columbia, MD
POSTED
Today
About the Job

Job Summary:

MedStar Health is seeking a highly organized, proactive, and polished Executive Assistant to provide dedicated administrative support to a Vice President of Philanthropy. This is a high-visibility role ensuring seamless day-to-day operations, proactive calendar management, and coordination of key initiatives that support philanthropy and grant development across MedStar Health.

The ideal candidate is detail-oriented, exercises sound judgment and thrives in a fast-paced executive environment where discretion and professionalism are essential.

Key Responsibilities
  • Manage complex executive calendars, meetings, and travel logistics; coordinate conference calls and web-based meetings.
  • Screen and prioritize communications; serve as liaison with Finance, Payroll, HR, Purchasing, and other internal partners.
  • Prepare correspondence, reports, presentations, and meeting materials with a high level of accuracy and professionalism.
  • Coordinate executive and departmental meetings, including scheduling, agenda preparation, minutes, catering, and AV setup.
  • Maintain confidential files, records, and documentation with discretion and integrity.
  • Track invoices, process expense reports, and assist with department budgeting and purchasing activities.
  • Support special projects, grant development initiatives, and cross-functional philanthropic efforts.
  • Anticipate needs, identify issues, and exercise independent judgment to ensure smooth executive operations.
Minimum Qualifications
  • Associate's degree required (or equivalent combination of formal secretarial training and experience).
  • Progressively responsible administrative experience supporting senior leadership.
  • Exceptional written and verbal communication skills.
  • Advanced organizational, prioritization, and time-management skills.
  • Proficiency in Microsoft Office Suite and standard office technology.
  • Ability to manage confidential information with professionalism and discretion.

This position has a hiring range of

USD $65,062.00 - USD $117,291.00 /Yr.

About the Company

M

MedStar Health

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