$88,992–$122,364 Per Year
Administrative Skills, Alternative Fuels, Ariba, Artificial Intelligence (AI), Banking Services, Biotech and Pharmaceutical, Business Services, Calendar Management, Detail Oriented, Employee Benefits, Event Management, Executive Assistant Skills , Executive Recruiting, Expense Tracking, Finance, Head of Finance, International Business, Leadership, Literacy, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Strategy, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Purchasing/Procurement, Resume Search, SAP, Travel Planning, Visa Applications, Willing to Travel, Writing Skills
Annual Wage Range: $88,992.00 - $122,364.00
Other Compensation: Eligibility for the Short-Term Incentive program and other applicable bonuses
Benefits:U.S. Employee Benefits Summary (grace.com)
Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.
Job Description
We are hiring an Executive Assistant to join our team to support the Chief Finance Officer (CFO). This role will have the primary responsibility of effectively managing the CFO’s and VPs time and act as liaison between the Finance, Procurement and Global Business Services team members, executives across the Grace Leadership Team, including the Corporate Functions and Business Segments, external stakeholders (owners, investors, rating agencies, banking partners) and others.
You must have prior experience working independently, making effective decisions to solve problems that require a sense of urgency, at times with limited information. You should be forward-thinking and have a long-term planning view to the work and ability to anticipate the CFO’s needs. Prior experience leading projects and events along with playing a leadership role, in a highly visible position, on behalf of the CFO is also needed
Responsibilities
- Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the CFO’s organization.
- Represent the company in a mature, flexible, and professional manner, as an initial point of contact for employees, visitors, customers, executives, and others.
- Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses.
- Prepare presentations for various stakeholder meetings.
- Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc. May be required to prepare from rough draft or general verbal instructions. Must be able to prepare complex correspondence that requires high attention to detail.
- Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage, specifically providing support/back-up to the CEO’s EA.
- Work on special projects, e.g. visa applications.
- Provide admin support to other members of the Leadership Team as needed
Required Qualifications
- Excellent verbal and written communications skills.
- Required to work with highly confidential information.
- Self-starter with advanced Word, PowerPoint, Excel, SAP, and Outlook skills. Digital & AI literacy is a plus.
- Ability to multitask, flexible, trustworthy, and technologically advanced.
- Must be detail oriented, have excellent organizational skills, manage multiple tasks, and work well under pressure.
- H.S. Diploma with a minimum of 10 years of experience supporting a C-Level Business Leader to include working for a global company.
- Experience coordinating international travel and using global systems (Concur, Ariba).
#LI -TC1
Preferred Qualifications
- B.S. Degree
- SAP
- Strong project management experience to include event coordination.
Benefits
- Medical, Dental, Vision Insurance Life Insurance and Disability Grace Wellness Program Flexible Workplace
- Retirement Plans
- 401(k) Company Match
- Paid Vacation and Holidays
- Parental Leave
- Tuition Reimbursement
- Company Donation Match Program
Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.
W
W. R. Grace
What's in a slogan?
A story. A promise. An invitation.
You'll find Grace products in toothpaste, car bumpers, water- and fireproofing materials; in cans and bottles; in roads, bridges, and buildings; and in plastics, petroleum products, and much, much more. Over 1,000 Grace patents are the product of a deeply-rooted culture of invention. Grace people develop, manufacture, and deliver breakthrough and proven products to meet needs in new places and new applications in Catalysts Technologies, Materials Technologies, and Construction Products.
Grace's story is a story of quality and commitment; with longstanding relationships and collaboration—with customers, co-workers, partners, and communities. And it's a story of Values that have turned priorities such as safety and respect into Grace DNA.
Finally, it's a story of growth; of dramatic expansion beyond traditional mature markets into the world's fastest growing economies. The success of Grace products mirrors the world's most promising stories of improving living standards throughout the world.
Our promise to customers, to our communities, and to ourselves is to deliver value; safely, reliably, and creatively. When we do, the lives touched by our products and those of our customers are made better.
So we invite you to look closely at the opportunities now available with Grace. If you're ready to lead, ready to grow, and ready to make a difference, we'd love to hear from you.
5,000 to 9,999 employees
Chemicals/Petro-Chemicals