Apply for Job
Job ID
59622
Location
Columbia
Full/Part Time
Full-Time
Add to My Favorite Jobs
Email this Job
Hiring Department
Ellis Fischel Cancer Center
Job Description
Join the Ellis Fischel Cancer Center and support a mission-driven environment advancing cancer research, care, and education.
The Executive Assistant reports to Research Administration and works closely with the Center Director and Associate Directors. This role operates independently while supporting daily operations, strategic initiatives, and leadership priorities. This position is on-site.
____
Key Responsibilities
Provide high-level administrative support to Cancer Center leadership, including calendar management, meeting coordination, and daily operational execution
Prepare executive-level correspondence, reports, presentations, and meeting materials
Coordinate and attend leadership meetings; take detailed minutes and track progress on strategic initiatives
Manage communication (calls, emails, visitors) with professionalism and discretion; triage and respond appropriately
Anticipate leadership needs by preparing agendas, briefing materials, and supporting documentation
Coordinate travel arrangements, itineraries, and logistics for leadership and guests
Support virtual and in-person meetings, including room setup, technology coordination, and speaker readiness
Maintain organized filing systems and ensure proper handling of confidential and sensitive information
Assist with HR-related processes such as reviewing applications, tracking time records, onboarding administrative staff, and supervising interns
Manage supplies, purchasing, expense reports, reimbursements, and financial documentation (including journal entries as needed)
Support Cancer Center events, including planning, communication, setup, and day-of coordination
Create and distribute communications such as flyers, announcements, and emails
____
Additional Opportunities
Serve as an ambassador for the Cancer Center, fostering a positive and collaborative environment
Lead or support staff engagement initiatives and special projects
Contribute to process improvements and operational efficiencies
Participate in professional development opportunities to enhance both technical and soft skills
Play a key role in supporting high-impact initiatives across research, education, and clinical missions
Other duties as assigned
Shift
Monday Friday
8:00 a.m. 5:00 p.m.
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
Ideal Candidate Qualities
Highly organized with strong time management and multitasking abilities
Excellent written and verbal communication skills
Strong attention to detail and commitment to producing high-quality work
Ability to anticipate needs, think critically, and solve problems proactively
Professional, adaptable, and able to handle confidential information with discretion
Collaborative team player who builds strong relationships across departments
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Experience supporting senior leadership or working in a fast-paced administrative environment preferred
Anticipated Hiring Range
Salary Range: $19.25 - $26.87 hourly
Grade: GGS - 008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to the Online Application, please provide Resume.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.