Executive Assistant

Posting Details

Posting Summary

Logo Posting Number STA00659PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/138369 Job Level P4 - Professional Business Title (Internal Title) Executive Assistant Campus Columbia Work County Richland College/Division College of Arts and Sciences Department CAS College of Arts and Sciences State Pay Range G10 USC Market Range MRG - $58,934 $73,667 $88,401 Anticipated Hiring Range $58,934-$73,667 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Monday through Friday from 8:30am to 5:00pm, with one hour for lunch.
• Must be willing to work a flexible schedule to meet the needs of the department.
• Occasional evening and weekend work will be required

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

The Executive Assistant provides high-level administrative support to senior leadership within the McCausland College of Arts and Sciences, ensuring the efficient coordination of daily operations, strategic initiatives, and collegewide programs. This role assists the Vice Dean, Assistant Dean of Finance and Operations, and Associate Dean for Graduate Studies and Faculty Development in managing complex schedules, calendars, meeting and event logistics, travel. communications, and financial processes, while serving as a key liaison for internal and external constituencies.

The Executive Assistant contributes to the success of graduate education, faculty development, and leadership development programming by coordinating and supporting a wide range of activities and initiatives. The role involves compiling data, generating reports, and assisting with policy review and implementation to support strategic planning and continuous improvement. Through these efforts, the Executive Assistant plays a key role in enhancing the visibility, impact, and operational effectiveness of college programs and priorities.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Bachelor's degree and 5 more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
• An equivalency may include an Associate's degree and 7 years of relevant experience, or a High School diploma and 9 years of relevant experience.
• Diversity, equity and inclusion event planning, project management and communications experience preferred.
• General office and/or University of South Carolina experience.

Knowledge/Skills/Abilities

• Proficient in Microsoft Word, Excel, and other software or database management systems. Experienced in Google suite, Outlook and virtual meeting platforms such as Zoom or Teams. Strong organizational, strategic problem-solving, and project management skills.
• Ability to work with sensitive information and maintain confidentiality. Detail-oriented with excellent written, oral, and interpersonal communication skills. Experience in developing and managing budgets.
• Ability to work in fast-paced environment. Knowledge of office procedures, practices and equipment. Ability to understand university policies and procedures that pertain to the position. Demonstrated ability to effectively manage multiple tasks and projects with competing priorities and continuity in maintaining administrative processes. Ability to prioritize tasks to optimize time and efficiency.
• Present oneself in a professional manner, as defined by engaging with University students, faculty, staff, alumni, parents and community members in a manner that is respectful and courteous, with knowledgeable communication and competent operation.
• Attire is expected to be suitable for the duties of the day such as daily operation, event set-up, and/or attending formal events.
• Excellent interpersonal skills to interact with a variety of constituents and in a collegial team environment.

Job Duties

Job Duty

Executive Assistant to the Vice Dean: Provides comprehensive administrative support to the Vice Dean, ensuring the effective management of daily operations and strategic initiatives. Responsibilities include managing the Vice Dean's calendar by scheduling appointments, maintaining accuracy, and communicating upcoming deadlines. Coordinates all aspects of travel, including booking arrangements and preparing comprehensive itineraries. Oversees the planning and execution of in-person and virtual meetings, handling logistics such as venue setup, catering, attendance tracking, and audiovisual/tech support. Coordinates and attends regularly scheduled Dean's Council meetings and takes notes as needed for distribution. Assists with event and presentation preparation by confirming details and organizing materials. Drafts and disseminates professional correspondence on behalf of the Vice Dean and serves as a point of contact for internal and external constituencies. Provides administrative support for the Vice Dean's oversight of a retention and success efforts, including coordination of meetings, communications, and related initiatives. Manages listservs, distributes communications related to OSE events, and collaborates with the CAS Communications Office to maintain and update initiative webpages. Processes and monitors financial transactions in coordination with the CAS Budget Office. Conducts research and gathers information to support decision-making and strategic planning, and prepares reports related to the Dean's responsibilities. Maintains and updates forms annually and completes and submits internal forms as assigned. Communicates on behalf of the Dean's Office regarding college-wide initiatives and strategic priorities. Flexibility to work evenings and weekends may be required to support events and programs.

Essential Function Yes Percentage of Time 30 Job Duty

Executive Assistant to the Associate Dean for Graduate Studies and Faculty Development: Provides comprehensive administrative support to the Associate Dean for Graduate Studies and Faculty Development, ensuring the effective management of daily operations and strategic initiatives. Responsibilities include managing the Associate Dean's calendar by scheduling appointments, maintaining accuracy, and communicating upcoming deadlines. Coordinates all aspects of travel, including booking arrangements and preparing comprehensive itineraries. Oversees the planning and execution of in-person and virtual meetings, handling logistics such as venue setup, catering, attendance tracking, and audiovisual/tech support. Prepares presentations, creates binders, and organizes supporting materials. This role involves researching and gathering information to produce reports related to the Associate Dean's responsibilities. Maintains and updates forms annually and completes and submits internal forms as assigned. Generate professional correspondence on behalf of the Associate Dean and serves as a point of contact for internal and external constituencies. Provides information about the college and direct inquiries to appropriate contacts as needed.

Supports graduate education operations by managing actions related to the Graduate Assistantship Budget, Graduate Recruitment Commitments, and Graduate Assistantship Enhancement Awards. Assists with the preparation of annual financial reports as needed. Coordinate and attend regularly scheduled CAS Graduate Director meetings and takes notes as needed for distribution. Contributes to the development and dissemination of communications and assists in reviewing policies established by CAS Graduate Programs.

This role plays a key part in facilitating the smooth operation and visibility of Faculty Development Programs across the college. Provides administrative support for college-level Faculty Development Programs (FDPs), including the Tenure Track Series, Professional Track Series, College Writing Sessions, Advanced Associate Professor Intensive, and Bridge Humanities Teaching Fellowship Program. Responsibilities include drafting correspondence related to the hiring of program leads, supporting the scheduling, planning, and promotion of meetings and events, tracking attendance, and distributing and collecting assessment surveys. Collaborates closely with the CAS Communications Office to maintain and update program webpages, ensuring accurate and timely information is available.

Essential Function Yes Percentage of Time 30 Job Duty

Executive Assistant to the Assistant Dean of Finance and Operations: Provides comprehensive administrative support to the Assistant Dean of Finance and Operations, ensuring the effective management of financial and operational processes. Responsibilities include managing travel, procurement activities, and contract reviews while interpreting and applying relevant institutional policies. This role involves researching and gathering information to produce reports related to the Assistant Dean's areas of oversight, including HR, Finance, Facilities, and IT, as well as broader college initiatives and strategic planning efforts. Manages the Assistant Dean's calendar by scheduling appointments, maintaining accuracy, and communicating upcoming deadlines. Oversees the planning and execution of in-person and virtual meetings, handling logistics such as venue setup, catering, attendance tracking, minute-taking, and audiovisual/tech support. Prepares presentations, creates binders, and organizes supporting materials. Maintains and updates forms annually and completes and submits internal forms as assigned. Drafts and disseminates professional correspondence on behalf of the Assistant Dean and serves as a point of contact for internal and external constituencies. The incumbent frequently communicates on behalf of the Assistant Dean and Dean, engaging with diverse audiences to support and promote college initiatives and strategic priorities.

Essential Function Yes Percentage of Time 20 Job Duty

Coordinates and supports College Leadership Development programming by managing scheduling, securing appropriate meeting spaces, arranging catering services, and providing necessary technology support. Ensures clear and timely communication with all participants to facilitate smooth execution of leadership events and initiatives.

Essential Function Yes Percentage of Time 10 Job Duty

Actively engage in on-going professional development to enhance administrative proficiency and interpersonal relationships.

Essential Function Yes Percentage of Time 5 Job Duty

Contribute to the overall success of the McCausland College of Arts and Sciences by performing additional duties and responsibilities as assigned. Will serve as backup to the other administrative assistants/coordinators as necessary.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 10/01/2026 Job Open Date 08/31/2026 Job Close Date 10/15/2026 Open Until Filled No Special Instructions to Applicant

Candidates selected for an in-person interview will complete a brief writing and proofreading exercise to demonstrate skills relevant to the position. The exercise will assess attention to detail, grammar and accuracy, proofreading and editing, and the ability to produce clear, polished, professional correspondence appropriate for senior leadership.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by October 15, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/212498 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a bachelor's degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?

• Yes

• No

• • Will you be able to complete a brief writing and proofreading exercise if selected for an in-person interview?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents