Executive Assistant - Commercial

RxBenefits

Seattle, WA

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Broadband, Brokerage, Business Development, Calendar Management, Channel Strategies, Communication Skills, Community and Social Services, Conferences, Corporate Policies, Customer Relationship Management (CRM), Detail Oriented, Establish Priorities, Executive Assistant Skills , Executive Relationships, Expense Management, Expense Reports, Follow Through, Health Plan, Insurance, Interpersonal Skills, Leadership, Legal, Logistics, Marketing, Medical Conditions, Medical Genetics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, On Site Support, Operational Support, Organizational Skills, Partner Sales, Plan Meetings, Preferred Provider Organization (PPO), Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Proposal Writing, Psychiatry and Mental Health, Relationship Management, Sales, Sales Administration, Sales Management, Sales Presentation, Sales Support, Salesforce.com, Team Player, Time Management, Travel Planning, Tuition Reimbursement, United States Military, Writing Skills

LOCATION

Seattle, WA

POSTED

1 day ago

Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is responsible for optimizing executive effectiveness through proactive calendar management, strategic travel coordination, meeting preparation, expense management, project coordination, and support of sales initiatives. The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing. _Essential Job Responsibilities Include:_ + Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively. + Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones. + Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events. + Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences. + Provide onsite support for commercial events, conferences, and leadership meetings as needed. + Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items. + Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities. + Manage professional communications on behalf of executives. + Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders. + Process and complete expense reports in accordance with company policies and deadlines. + Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team. + Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management. + Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs. + Handle confidential business information with a high level of discretion and professionalism. + Provide backup support to other administrative team members as needed. + Perform additional duties and special assignments as required. _Required Skills / Experience:_ + 5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations. + Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. + Experience with Concur for travel and expense reporting. + Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment. + Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities. + Excellent verbal and written communication skills with the ability to draft professional executive correspondence. + Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners. + Demonstrated ability to maintain confidentiality and exercise sound judgment. + High level of initiative, adaptability, and proactive problem-solving skills. + Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision. + Project coordination experience with the ability to track deadlines and follow through on deliverables. + Professional presence with a service-oriented mindset and strong executive support acumen. _Preferred Skills/Experience:_ + Bachelor's degree preferred. + Experience with Salesforce or other CRM platforms preferred. _Based on relevant market data and other factors, the anticipated hiring range for this role is $68_ _,000 to $78_ _,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals._ _We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization._ _RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:_ + _Remote first work environment_ + _Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members_ + _Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)_ + _Additional buy-up options for Short- and Long-Term Disability and Life Insurance_ + _401(k) with an employer match up to 3.5% available after 60 days_ + _Community Service Day to give back and support what you love in your community_ + _10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like_ + _Reimbursements for high-speed internet, we'll send you a computer and monitors to help you do your best work_ + _Tuition Reimbursement for accredited degree programs_ + _Paid New Parent Leave that can be used for adoption or birth_ + _Pet insurance to protect your furbabies_ + _A robust mental health benefit and EAP service through Spring Health to support you when you need it most_ RxBenefits provides equal opportunities for everyone who works for us and everyone who applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.

About the Company

RxBenefits

INDUSTRY

Other/Not Classified

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