Executive Assistant - Compliance (Raleigh, NC)

This position will support the Chief Compliance Officer. The ideal candidate will perform a wide range of administrative and staff support duties at an advanced complexity level. Performs successfully in high pressure situations with strict deadlines. Assists with extensive multi-calendar scheduling. Coordinates special projects for a department, including reporting, developing timelines, meeting minutes and meeting agendas and performs other duties as related to administration. Enhances workflow by assisting with documentation, communication, and scheduling. Interfaces with all levels of leadership and associates within assigned business unit. Acts as a department liaison or resource through knowledge of daily operations.

• Support - Responsible for proactive administrative, logistical, and technical support, assessing and resolving issues that affect daily operations. Ensures functionality and accessibility of office equipment, supplies, and facilities. Coordinates special projects and acts as a department representative within the Bank.
• Documentation - Prepares and maintains a variety of records, performing activities including copying, printing and filing. May create presentations or other items to assist in business goals.
• Scheduling - Maintains department calendars and schedules. Coordinates meetings, travel plans, and other events effectively, arranging all necessary logistics and materials.
• Communication - Collaborates successfully with management and associates in completion of daily administration duties. Maintains open and positive communication when receiving, answering, and directing department correspondence.
• Work closely and collaborate with Risk Administrative Assistants.
• Assist in distribution of team announcements and communications, logistics of offsites and day-long events, and coordination of team events.
• Assist with onboarding of new hires (FTE and contractors).
• Assist with domestic and international travel arrangements and preparing travel itineraries.
• Process vendor SOWs, invoices and onboarding.
• Process expense reports and manage expense approvals with leader’s guidance.
• Process/approve UAP system access requests with leader’s guidance.
• Assist in building/maintaining and updating all team sites. (e.g. SharePoint, Teams)
• Using and troubleshooting virtual conference tools.

• Bachelor's Degree and 1 years of experience in Advanced Administrative OR High School Diploma or GED and 5 years of experience in Advanced Administrative
• Must be able to handle sensitive/condential information requiring a high level of discretion
• Must have excellent verbal and written skills

Preferred Qualifications

• Minimum 3 – 5 years of supporting Senior Level staff through administrative or other activities
• Strong planning and organizational skills

This job posting is expected to remain active for 15 days from the initial posting date listed above. If it is necessary to extend this deadline, the posting will remain active as appropriate. Job postings may come down early due to business need or a high volume of applicants.

The hourly pay for this position is generally between $38.46 and $45.67. Actual starting hourly pay will be determined based on skills, experience, location, and other non-discriminatory factors permitted by law. For some roles, total compensation may also include variable incentives, bonuses, benefits, and/or other awards as outlined in the offer of employment.

Benefits are an integral part of total rewards and First Citizens Bank is committed to providing a competitive, thoughtfully designed and quality benefits program to meet the needs of our associates. More information can be found at https://jobs.firstcitizens.com/benefits.