Executive Assistant

HealthCare Partners of Nevada

Conway, SC

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JOB DETAILS

SKILLS

Billing, Board Meeting, Budget Management, Calendar Management, Communication Skills, Detail Oriented, Documentation Format, Editing, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, File Maintenance, Identify Issues, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Newsletter, Office Management, Organizational Skills, Presentation/Verbal Skills, Press Releases, Problem Solving Skills, Productivity Management, Project/Program Management, Public/Media/Press/Analyst Relations, Research Skills, Social Media, Spreadsheets, Telephone Skills, Time Management, Travel Planning, Vendor/Supplier Management, Writing Skills

LOCATION

Conway, SC

POSTED

Today

Executive Coordinator

Department: Administration

Report To: CEO

Position Summary: The Executive Assistant provides high-level administrative,

organizational, and project management support primarily to the CEO and occasional support to theC-Suite Team, helping them maximize productivity and focus on strategic priorities. This role requires significant discretion, professionalism, and the ability to work in a fast-paced, dynamic environment.

Duties and Responsibilities:
• Managing complex calendars, prioritizing inquiries and requests, and troubleshooting

conflicts across multiple time zones.
• Acting as the primary point of contact and "gatekeeper" between the executive and

internal staff, clients, and external partners. This involves screening calls, emails, and

visitors, and drafting correspondence on the executive's behalf.
• Planning and arranging travel logistics, including flights, accommodations,

transportation, and detailed itineraries.
• Coordinating all aspects of meetings, from scheduling and preparing agendas/materials to

taking minutes and tracking action items. This can also extend to planning offsite events

or team-building activities.
• Preparing, editing, and formatting documents, reports, spreadsheets, and presentations.

EAs are responsible for organizing and maintaining confidential files and records.
• Managing and submitting expense reports, handling invoices, tracking budgets, and

overseeing general office supply management and vendor contracts.
• Assisting with special projects, conducting research, and tracking deadlines to ensure

accountability and completion
• Will need to stay late on occasion and work after hours in order to attend Board meetings,

and corporate events.
• Take minutes and prepare all Board packets
• Assist in writing press releases, newsletters and social media posts
• All other Duties as Assigned

Skills and Qualifications:
• The ability to multitask, prioritize a large and diverse workload, and pay meticulous

attention to detail is critical.
• Handle extremely sensitive/confidential information and must maintain a high level of integrity

and professional discretion.
• Strong written and verbal communication skills are essential for interacting with people

at all levels and representing the executive professionally.
• Knowledge of office software (Microsoft Office Suite, Excel, MS Word, Outlook, etc.)

and an aptitude for learning new systems and technology are required.
• Be able to anticipate needs, solve problems independently, and adapt quickly to lastminute

changes and emergencies.

Education/Experience:
• 3-5 years in an executive support role.
• An associate or bachelor's degree is preferred
• Public Relations experience is a plus

About the Company

HealthCare Partners of Nevada

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