Executive Assistant

Position Summary

The Executive Assistant to the Chief Legal Officer (CLO) provides high-level administrative support to ensure the efficient operation of the Legal function. This role is responsible for managing complex scheduling, coordinating meetings, handling expense reporting, managing the legal invoice and approval process, and supporting document preparation. The ideal candidate is highly organized, detail-oriented, discreet, and able to manage competing priorities in a fast-paced environment.

Key Responsibilities

Calendar & Scheduling Management

• Manage and maintain the CLO's complex and dynamic calendar
• Coordinate internal and external meetings, including executive leadership, and external partners
• Prioritize meeting requests and proactively resolve scheduling conflicts
• Prepare meeting materials and ensure the CLO is appropriately briefed

Expense Management

• Prepare, submit, and reconcile expense reports in Concur in a timely and accurate manner
• Track departmental expenses and ensure compliance with company policies
• Coordinate travel arrangements as needed

Administrative & Document Support

• Assist in drafting, formatting, and editing legal and business documents
• Support preparation of presentations, reports, and correspondence
• Handle confidential and sensitive information with discretion
• Sheperd legal invoice and approval process to conclusion

Communication & Coordination

• Serve as a point of contact between the CLO and internal/external stakeholders
• Facilitate cross-functional coordination and follow-up on action items

Qualifications

Education & Experience

• 5+ years of experience supporting senior-level executives (C-suite experience preferred)
• Experience supporting Legal or corporate functions is a plus

Required Competencies

• Master in Microsoft Word, PowerPoint, and Outlook
• Experience with Concur expense reporting
• Exceptional time management and organizational skills
• Strong attention to detail and accuracy
• Excellent verbal, written, and interpersonal communication skills
• Ability to manage multiple priorities and meet deadlines
• High level of professionalism and discretion

Key Attributes

• Proactive and solution-oriented
• Strong judgment and ability to anticipate needs
• Ability to work independently with minimal supervision
• Collaborative and team-oriented mindset

Work Environment

Corporate Office

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Communicate and exchange information regularly.
• Sit for prolonged periods (50% of the time).
• Type on a computer; constant use of hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

Fulltime, M-F 8:30-5:30

AAP/EEO Statement

Csquare provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Csquare complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Csquare expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Csquare employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.