Executive Assistant

The Walt Disney Company

Coral Gables, FL

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Business Support, Calendar Management, Catering Services, Communication Skills, Cross-Functional, Customer Experience, Detail Oriented, Documentation, English Language, Entertainment and Media, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, SAP, Service Delivery, Spreadsheets, Supplier Relationship Management (SRM), Time Management, Travel Planning, Vendor/Supplier Relations, Willing to Travel, Writing Skills

LOCATION

Coral Gables, FL

POSTED

Today

BUILD SOMETHING BIGGER THAN YOURSELF

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

How will you contribute to our magical experience?

The Executive Assistant plays a key role in enabling senior leaders to operate effectively by providing high-quality administrative, organizational, and logistical support. This position requires exceptional attention to detail, strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant serves as a trusted partner, ensuring smooth day-to-day operations, facilitating coordination across teams, and supporting key business initiatives through efficient planning and execution.

The Executive Assistant will be responsible for:

+ Manage and coordinate day-to-day calendar activities, including scheduling, prioritizing, and rescheduling meetings based on business needs.

+ Organize domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and travel documentation.

+ Prepare and manage expense reports and support invoice processing in partnership with relevant internal teams.

+ Coordinate meetings and events, including logistics, meeting materials, room bookings, catering, and technology requirements.

+ Provide administrative support through the preparation and consolidation of presentations, reports, agendas, spreadsheets, and other business documents.

+ Manage relationships with external vendors and travel agencies, ensuring smooth coordination and service delivery.

+ Track pending actions, deadlines, and follow-up items to support executive productivity and business priorities.

+ Serve as a key liaison between executives, leadership teams, and cross-functional stakeholders.

+ Handle confidential and sensitive information with the highest level of discretion and professionalism.

+ Support special projects, department initiatives, employee engagement activities, and leadership meetings as needed.

What we need from you to be part of this story:

+ Solid experience as an Executive Assistant, Administrative Assistant, or in a similar support role.

+ Advanced English level.

+ Strong proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and collaboration tools.

+ Proven experience coordinating complex calendars, meetings, and travel arrangements.

+ Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.

+ Experience preparing executive presentations, reports, and meeting materials for senior leadership.

+ Strong ability to coordinate across multiple stakeholders and functions in a fast-paced environment.

+ Excellent verbal and written communication skills.

+ High attention to detail and commitment to accuracy.

+ Ability to work independently, anticipate needs, and proactively solve problems.

+ Experience supporting multiple executives simultaneously.

+ Experience coordinating international travel and regional teams.

+ Familiarity with expense management and travel systems such as Concur, SAP, or similar platforms.

At Disney, we believe it takes great people to create the memorable experiences, products and services our consumers know and love. We are a team of storytellers and hire under equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability and gender identity. We foster a corporate culture of belonging and inclusiveness, which empowers our staff and company to thrive. At Disney, everyone has the opportunity to speak up and participate, grow and share ideas.

_“You can design and create, and build the most wonderful place in the world. But it takes people to make the dream a reality.” Walt Disney_

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Job ID: 10155423

Location: Coral Gables,Florida

Job Posting Company: The Walt Disney Company (LATAM)
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

About the Company

The Walt Disney Company

The Walt Disney Company is the global leader in high-quality entertainment and innovative technology. Begin a career that delivers unparalleled creative content and experiences to audiences around the world.

COMPANY SIZE

10,000 employees or more

INDUSTRY

Entertainment Venues and Theaters

WEBSITE

https://jobs.disneycareers.com

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