Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Email Management/Administration, Executive Assistant Skills , Head of Finance, Human Resources, Leadership, Mail Processing, Microsoft Office, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Telephone Skills, Time Management, Travel Planning, Writing Skills
Job Title
This role is responsible for providing high level administrative support to the Chief Financial Officer (CFO), General Counsel & Corporate Secretary (GC) and the Chief Human Resources Officer (CHRO).
Key Responsibilities
- Provide a high level of administrative support including receiving, screening and directing incoming calls, greeting visitors, managing mail and e-mail correspondence, and reporting
- Ensure all stakeholders are informed of commitments, issues, and opportunities
- Manage calendars for the CFO, GC, and CHRO including informing them on commitments, arranging business travel and coordinating meeting preparations
- Act as a liaison with the Executive Leadership Team and employees and ensure the CFO, GC, and CHRO are informed of any issues or opportunities
- Ensure all appropriate briefing materials are developed, packaged and sent to the Board of Directors with timeliness and quality in mind.
What is Expected of You and Others at This Level
- In-depth knowledge and experience
- Uses existing solutions to resolve complex issues
- Works independently; receives minimal guidance
- Acts as a resource for colleagues with less experience
- Represents the level at which career may stabilize for many years
Competencies Expected of You and Others at This Level
- Manages Conflict - Handling conflict situations effectively and with a minimum of noise
- Communicates Effectively - Develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences
- Decision Quality - Making good and timely decisions that keep the organization moving forward
- Directs Work - Providing direction, delegating and removing obstacles to get work done
- Resourcefulness - Securing and deploying resources effectively and efficiently
- Demonstrates Self-Awareness - Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses
Minimum Qualifications and Skills
- Bachelor's Degree required, Master's Degree preferred
- 5-10 years' relevant experience required
- Excellent organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite or similar software
Physical Requirements and Working Environment
- Prolonged periods of sitting at a desk and working at a computer