Executive Assistant, Data Intelligence

Amazon

Seattle, WA

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JOB DETAILS

SKILLS

Artificial Intelligence (AI), Automation, Calendar Management, Cross-Functional, Customer Experience, Customer Support/Service, Detail Oriented, Economics, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, High School Diploma, High Tech Industry, Leadership, Machine Learning, Metrics, Microsoft Office, Microsoft Product Family, Multitasking, Natural Language Processing (NLP), Ontology, Organizational Development/Management, Organizational Skills, Plan Meetings, Problem Solving Skills, Process Improvement, Project/Program Coordination, Schedule Development, Strategic Planning, Team Lead/Manager, Time Management, Travel Planning, Willing to Travel

LOCATION

Seattle, WA

POSTED

30+ days ago

Description The Amazon Customer Service organization is looking for an exceptional Executive Assistant who wants to work in a fast-paced, exciting, and growing team. We need someone who is bright and self-motivated, with a proven history of high performance and the ability to operate under pressure. As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take the appropriate action without having to know the total picture. You will learn organizational structures and objectives of the team you support, as well as build a strong internal network. You will apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leader and their team, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth. Key job responsibilities - Management of complex calendar and scheduling - Complex domestic and international coordination - Track and help drive completion of key deliverables and follow up on items - Manage expense report coordination and submission - Organize, execute and assist with team activities (meeting agendas, all-team meetings, off-sites, and team social events) - Work closely with leadership and other Executive Assistants to provide support to the organization - Management of team space, including office moves and reconfigurations - Ability to exercise good judgment in a variety of situations - Excellent administrative, technical and organizational skills - Be comfortable with ambiguity and be able to make autonomous decisions without guidance when appropriate - Have fun at work and help others do the same! A day in the life A typical day as an Executive Assistant in the Customer Service Data Intelligence team involves combining organizational excellence with hands-on problem-solving in calendar orchestration, stakeholder coordination, and operational execution. The role encompasses managing complex scheduling initiatives, ensuring alignment with leadership priorities and team objectives, and translating business needs into seamless administrative solutions. Working collaboratively with cross-functional teams and fellow Executive Assistants, this position involves designing and enhancing operational workflows, focusing on efficiency, precision, and scalability across a global organization. Daily activities include managing intricate calendars across multiple time zones, coordinating high-stakes meetings with senior leaders, tracking critical deliverables across functional areas, and ensuring flawless execution of domestic and international travel arrangements. You'll monitor expense report submissions, organize all-team meetings and employee engagement activities, and manage space planning as the organization evolves. Each day presents opportunities to resolve complex logistical challenges, advance important organizational initiatives, and conceive innovative ways to leverage administrative excellence in transforming how the leadership team operates. Working in a highly ambiguous environment supporting AI transformation and customer service modernization efforts, you'll demonstrate initiative by anticipating needs before they're articulated, complete urgent requests with grace under pressure, and proactively coordinate across the organization without needing the complete picture. You'll build deep knowledge of how the team drives customer service transformation while establishing a strong internal network across relevant partner organizations. Your superior attention to detail, exceptional organizational skills, and ability to juggle multiple critical priorities will be essential as you support leadership driving strategic initiatives. Over time, you'll build deep and trusting professional relationships with the leadership team, which will blossom into strong partnerships that provide opportunities for special projects-from coordinating team communications to supporting organizational initiatives-with increased responsibility and long-term career growth within the organization. About the team The Data Intelligence team is a new function within Amazon Customer Service that accelerates AI initiatives across the organization. We collect, use, and govern the complete data and metrics lifecycle to transform customer service. We apply advanced technologies including Generative Artificial Intelligence, Machine Learning, Ontology, Natural Language Processing, Agentic AI, and Economics to build automation and data intelligence-taking data to impact for our customers. Our culture is built on curiosity, continuous learning, and seeing our work make a real difference. We believe a great customer experience should be the norm, not the exception, and the intelligence to deliver it exists in the data. We start with the customer, work backwards through billions of signals, and orchestrate that intelligence into products that elevate their experience. Basic Qualifications - 5+ years of senior level leadership support, or 3+ years of Amazon experience - High school or equivalent diploma - Experience with Microsoft Office products and applications - Experience with domestic or international travel coordination, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround Preferred Qualifications - Experience leading process improvements - Experience in a fast-paced, high-tech company - Experience designing processes to maximize efficiency Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits . USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually

About the Company

Amazon

INDUSTRY

Other/Not Classified

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