Executive Assistant

Johns Manville

Denver, CO

Apply

JOB DETAILS

SALARY

$67,800–$93,200 Per Year

SKILLS

Administrative Skills, Aerospace and Defense, Analysis Skills, Ariba, Artificial Intelligence (AI), Automation, Budget Management, Business Processes, Business Support, Business Writing, Cadence, Calendar Management, Category Management, Communication Skills, Contract Management, Cross-Functional, Decision Support, Diversity, Document Management, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Financial Reporting, Interpersonal Skills, Leadership, Logistics, Manage Agenda, Mentoring, Metrics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Onboarding, Online Travel Services, Operational Audit, Operational Improvement, Operational Support, Operations Processes, Order Supplies, Organizational Skills, Performance Metrics, Plan Meetings, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Product Development, Productivity Management, Project Tracking, Purchase Orders, Purchasing/Procurement, Reconciliation, Reporting Dashboards, Reporting Skills, Roofing, SAP, Schedule Development, Standard Operating Procedures (SOP), Strategic Planning, Succession Planning, Systems Administration/Management, Talent Management, Team Lead/Manager, Time Management, Travel Planning, Waterproofing, Willing to Travel, Wind Power, Writing Skills

LOCATION

Denver, CO

POSTED

2 days ago

Who We Are

Johns Manville is a leading manufacturer and marketer of premium-quality insulation and commercial roofing, along with glass fibers and nonwovens for commercial, industrial and residential applications. Our products are used in a wide variety of industries including building products, aerospace, automotive and transportation, filtration, commercial interiors, waterproofing and wind energy.

A proud member of the Berkshire Hathaway family of companies, we serve customers in more than 80 countries around the globe. We are committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.

Pay Range

$67,800.00-$93,200.00 Annual

This is the base salary pay range that an applicant can expect to make upon hire. Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus.

The Executive Assistant provides proactive, high-level administrative and operational support to the Vice President of Global Procurement & Logistics and leadership team. This role ensures the seamless execution of strategic priorities by managing complex scheduling, communications, reporting, and cross-functional coordination across corporate and Tech Center locations. The position requires exceptional discretion, sound judgment, and the ability to operate effectively in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

Provide comprehensive administrative support to the VP and leadership team, ensuring priorities, communications, and deliverables are managed effectively
Serve as a trusted point of contact for senior leadership, building strong working relationships with internal and external stakeholders while exercising sound judgment on priorities
Manage calendars, resolving conflicts and aligning schedules with strategic priorities, tracking commitments, decisions, and deadlines coming out of leadership meetings
Coordinate Category Strategy Reviews for Category Managers. Manage presentation documentation and schedule
Support special projects and cross-functional initiatives by coordinating timelines, collecting inputs, and monitoring progress against deadlines
Coordinate the leadership meeting cadence, including agendas, pre-read materials, presentations, minutes, action logs, and meeting follow-up
Coordinate domestic travel, including detailed itineraries and logistics
Prepare and reconcile expense reports; monitor and report on travel and entertainment spend

Communications & Stakeholder Engagement

Serve as a key liaison between executives and internal/external stakeholders, including operations, suppliers, and cross-functional partners
Maintain strict confidentiality when handling sensitive business and personnel matters
Support leadership communications, ensuring clarity, consistency, and professionalism

Meetings, Events & Presentations

Support preparation for supplier, operations, and business review meetings, including presentation materials and follow-up tracking
Assist with purchase order, invoice, or contract workflow coordination as applicable to department processes
Coordinate cross-functional inputs for operating plans, budget cycles, and strategic initiatives

Plan and execute leadership meetings, including Staff, Pulse, and Town Hall sessions across locations and event coordination of offsite and onsite team events.
Develop agendas, produce meeting materials, capture minutes, and track follow-up actions
Create high-quality executive presentations (Strategic Plans, AOP, succession planning, etc.)

Reporting & Business Support

Prepare weekly, monthly, and annual reports highlighting goals, priorities, and performance metrics
Maintain organized digital and physical records, ensuring documentation is accurate, accessible, and handled in accordance with confidentiality and retention requirements
Support business planning processes and leadership reporting needs
Assist with financial tracking and interpretation of basic business metrics
Leverage AI-powered tools and Microsoft 365 Copilot capabilities to improve reporting efficiency, summarize business information, draft communications, and support executive decision-making
Develop and maintain dashboards, reports, and data summaries using Excel, Power BI, or similar tools to provide actionable insights on key business metrics and priorities

Operations & Process Improvement

Identify and implement process improvements to enhance administrative efficiency and team effectiveness
Maintain and optimize standard operating procedures for team processes
Identify opportunities to apply AI and automation solutions to streamline administrative workflows, improve productivity, and reduce manual effort across the team
Support office operations including ordering supplies and kitchen coordination for the 11th floor, including space planning, seating coordination, and internal moves

Systems & Tools Administration

Maintain and update organizational charts and internal portal (e.g., SharePoint) content
Support onboarding processes for new hires, including coordination of equipment, access, and orientation logistics
Manage enterprise systems as applicable (e.g., SAP, Ariba, contract databases)
Process and track technology and equipment requests

Team & Workplace Support

Support cross-location team coordination, including JMTC facilities and headquarters
Assist with office logistics and shared spaces to maintain a productive work environment
Provide additional administrative or operational support as needed

Qualifications & Experience

Bachelor's degree or equivalent experience
5+ years of experience supporting senior executives in a corporate environment
Demonstrated ability to manage confidential information with discretion
Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)
Demonstrated proficiency with AI-enabled business tools (e.g., Microsoft Copilot or similar platforms) and the ability to effectively utilize technology to enhance productivity, reporting, communication, and business processes
Strong analytical and data reporting skills, including experience creating executive-level dashboards, interpreting business metrics, and presenting data-driven insights
Thorough knowledge and experience with electronic recruiting, expense reporting and online travel reservation systems
Experience with enterprise systems (e.g., SAP, Ariba, or similar platforms) preferred
Excellent interpersonal, verbal and written communication skills
Strong organizational, prioritization, and problem-solving skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively across all levels of the organization both internally and externally
Strong prioritization and organizational skills
Familiarity with financial reporting or business metrics preferred

Work Environment & Expectations

Office-based role with periodic interaction across multiple sites, including WHQ and JMTC facilities
Hybrid work schedule
Minimal travel required (0-10%)
May occasionally handle light physical tasks (up to 25 lbs)

#LI-DNI

Please Keep in Mind

If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.

Benefits

Johns Manville (JM) offers a wide range of benefits to employees. Some are subsidized by the company and others are fully employee-paid. Health benefits include a choice of comprehensive medical plans, a dental plan, vision plan, wellness program and critical illness insurance. JM sponsors a 401(k) plan which includes a sizeable company match. JM offers paid vacation and also provides paid sick and parental leave for eligible employees.

Additionally, Johns Manville provides basic life Insurance, short-term and long-term disability coverage, an employee assistance program, and business travel accident coverage. Supplemental life insurance and accidental death and dismemberment insurance are available as well. The company also offers a variety of tax saving accounts; health spending account, traditional flexible spending account, and a dependent care spending account. JM also offers a tuition reimbursement program for undergraduate and certain graduate programs.

Johns Manville supports employee growth with vast educational opportunities and a company-wide mentoring program. This program pairs employees and leaders to grow skills, build stronger internal networks and strengthen the company's succession planning process. Johns Manville also offers soft and hard skills training facilitated by internal and external presenters. Our talent management team prioritizes the holistic growth of our workforce.

Diversity & Inclusion

Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities.

Incumbent must be physically able to perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

We are proud to be an Equal Opportunity/Affirmative Action employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

About the Company

Johns Manville

Resume Resources

Free Resume Templates Free Resume Builder