Executive Assistant

Job Description

Position Overview

We are seeking an experienced Executive Assistant to support senior executive leadership. This role requires a highly organized, proactive professional who can operate independently while managing competing priorities.

The ExecutiveAssistant will work closely with leadership to coordinate schedules, support board-related activities, manage travel, and assist with high-level events and projects. This position is based in Denver, Colorado, and collaborates with a broader administrative support team, reporting into a senior operations leader within people/administration functions.
Responsibilities
Executive Support

• Oversee complex executive calendars, resolving conflicts and aligning priorities across multiple stakeholders.
• Proactively manage shifting requests and competing demands to ensure alignment with leadership objectives.
• Prepare, edit, and review presentations, communications, and documents with a high level of accuracy and professionalism.
• Manage expenses, including company card transactions, expense reporting, and tracking approvals.
• Attend leadership meetings and offsites to coordinate logistics and ensure administrative follow-through.
• Act as a key point of contact for internal and external stakeholders.
• Provide occasional personal support to executive leadership as needed.

• Serve as a liaison to the Board of Directors.
• Coordinate with internal leadership and external administrative teams to plan board meetings on an ongoing schedule.
• Organize meeting logistics, including onsite coordination and preparation.
• Support board member travel arrangements and related expense reporting.
• Maintain board documentation to ensure accuracy and timely updates.

• Arrange domestic and international travel, including flights, lodging, and transportation.
• Provide real-time support for itinerary changes or travel disruptions.
• Build detailed travel plans for conferences, offsites, and multi-stop itineraries.

• Plan and execute executive-level events, including venue coordination, catering, and onsite logistics.
• Support both smaller initiatives and larger projects such as conferences or company events.

• Partner with other administrative professionals to ensure consistent, high-quality support across leadership.
• Anticipate administrative needs, prioritize tasks, and recommend solutions to improve processes.
• Maintain organized records and files in line with company policies and compliance standards.
• Adhere to internal policies related to expenses, security, and overall compliance.
• Assist with additional projects or assignments as needed.

• Bachelor's degree preferred (business, communications, or related field).
• 5+ years of experience supporting senior executives, ideally including C-suite and board exposure.

• Strong organizational and detail-oriented mindset.
• Excellent time management and prioritization skills.
• Ability to handle confidential information with discretion.
• Comfortable working both independently and collaboratively in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with standard office software (Word, Excel, PowerPoint, Outlook).

• Light to moderate travel (approximately up to 10%) for meetings, events, and leadership support activities.