Executive Assistant (Direct Hire)

Job Title: Executive Assistant

Location: Irvine, CA (Hybrid - 3 days in office)

Employment Type: Direct Hire

Salary: $84,000 - $100,000 annually

Summary

This position provides high-level, confidential support to senior executives, ensuring seamless day-to-day operations and effective communication across the organization. The Executive Administrator serves as a key partner to leadership, helping manage priorities, streamline processes, and maintain a professional, well-functioning office environment within a hybrid work setting.

Responsibilities

Executive & Administrative Support

• Manage sensitive and time-critical tasks for executive leadership
• Coordinate complex calendars, meetings, and scheduling priorities
• Prepare reports, presentations, and maintain tracking documents and spreadsheets
• Process timesheets and assist with payroll adjustments using UKG
• Review and reconcile expenses via Concur in accordance with company policies
• Handle invoice processing, including marketing-related expenses
• Conduct research, generate reports, and support special projects across departments

Communication & Coordination

• Act as a liaison for internal and external executive communications
• Draft, edit, and proofread professional correspondence and materials
• Support phone coverage and respond to inquiries as needed
• Maintain professionalism and consistency in all communications
• Assist with executive-level inquiries and high-priority issues

Content & Messaging

• Ensure consistency in tone, messaging, and branding