Job Title: Executive Assistant, 9-12 Supervisor: Principal Start Date/Hours: July 1, 2026 - June 30, 2027 Schedule: School Hours. Hirig Manager will discuss specific arrival and departure times.
Compensation: Codman Academy Charter Public School utilizes a pay scale based on education and years of direct experience. An Associates Degree with 1 year experience starts at $47,626, with a Masters Degree and 12 years of direct experience starting at $77,245 annually.
Description: The Executive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community. As the face of the school, the Executive Assistant is responsible for all aspects of maintaining a professional front office, including but not limited to:
• Fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner • Filing, copying, and faxing sensitive information • Ensuring the main office, lobby, and family room is kept clean and that binders and bulletin boards are kept up to date • Replenishing instructional and office supplies • Supervising all mailings to families (including collecting and copying all materials) • Preparing purchase orders and requisition forms as needed • Serving as Point of Sale for lunch duty • Assisting as needed with student MBTA transportation: order, re-order and deactivate as needed • Creating, processing, and distributing student and personnel documentation • Serving as school attendance coordinator; entering daily attendance in PowerSchool; activating automatic alerts to the homes for tardy and absent students • Overseeing student sign-in and documentation for late arrivals and early dismissals • Serving as school Registrar; supporting enrollment and student records; processing student transfers, request for transcripts/records • Assisting with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies • Providing general administrative support to the Operations Manager, Head of School, Principal
Student Medical & Welfare: Inform the school nurse and parent of emergencies with student Administer first aid when necessary, assisting with minor injuries and sickness Other duties as assigned.