A Southeastern infrastructure company is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Senior Vice President of Information Technology. This role combines executive-level administrative support with office management and operational coordination responsibilities. The ideal candidate will serve as a trusted partner to IT leadership, ensuring efficient day-to-day operations while enabling the SVP and IT team to focus on strategic initiatives. Responsibilities include calendar management, travel coordination, office administration, accounts payable support, vendor management, and special project coordination.
Key Responsibilities
Executive Administrative Support
Serve as the primary administrative support resource for the SVP of Information Technology.
Manage complex calendars, schedule meetings, and coordinate executive communications.
Prepare, edit, and distribute presentations, reports, meeting materials, and other business documents.
Handle confidential and sensitive information with professionalism and discretion.
Office Management & Operational Support
Oversee daily office operations to maintain an organized, productive, and professional work environment.
Coordinate receipt, inventory tracking, distribution, and organization of IT hardware and equipment.
Manage office and breakroom supplies, monitor inventory levels, and coordinate replenishment.
Serve as the primary contact for office vendors, service providers, and facility-related needs.
Support office logistics, team events, and workplace initiatives.
Accounts Payable & Financial Administration
Process accounts payable activities, including invoice review, coding, tracking, and vendor communications.
Assist with expense management and financial administrative tasks.
Maintain accurate records and ensure timely processing of payments and documentation.
Travel & Logistics Coordination
Coordinate business travel arrangements, including airfare, lodging, transportation, and itineraries.
Prepare and submit expense reports.
Troubleshoot and resolve travel-related issues as they arise.
Special Projects
Assist with office expansions, equipment deployments, operational initiatives, and other departmental projects.
Conduct research and provide administrative support for special assignments.
Partner with IT leadership to support ongoing business and operational objectives.
Qualifications
Required Qualifications
Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite and common business applications.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and problem-solving abilities.
Preferred Qualifications
Experience supporting senior executives and leadership teams.
Previous office management experience.
Accounts payable, invoice processing, or financial administrative experience.
Experience working in an IT or technology-focused environment.
Vendor management and procurement experience.
Familiarity with ERP, accounting, expense management, or procurement systems.
Ability to adapt quickly in a fast-paced, evolving environment.
Personnel Resources is an Equal Opportunity Employer.
#DP1
Numbers & Facts
Location
Dothan, AL
Skills
Accountingunmatched
Accounts Payableunmatched
Administrative Skillsunmatched
Billingunmatched
Business Operationsunmatched
Business Solutionsunmatched
Business Supportunmatched
Calendar Managementunmatched
Code Reviewsunmatched
Communication Skillsunmatched
Detail Orientedunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Executive Assistant Skills unmatched
Expense Managementunmatched
Expense Reportsunmatched
Financial Administrationunmatched
Identify Issuesunmatched
Information Technology & Information Systemsunmatched
Inventory Levelsunmatched
Leadershipunmatched
Logisticsunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project/Program Coordinationunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Research Administrationunmatched
Research Skillsunmatched
Strategic Planningunmatched
Technical Leadershipunmatched
Time Managementunmatched
Travel Planningunmatched
Vendor/Supplier Managementunmatched
Vendor/Supplier Selectionunmatched
Writing Skillsunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.