Executive Assistant

# Overview

Executive Assistant

• Full-Time, 40 hours per week
• Monday - Friday, 8am-5pm
• Primary Location: Downers Grove, IL

## What We Offer You

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year.
• Immediate 401(k) match.
• 40 hours paid volunteer time off.
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

## Role Description

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

## Responsibilities

• Completes a broad variety of administrative tasks for executives, including:
• Managing an extremely active and complex calendar of appointments.
• Completing expense reports.
• Composing and preparing correspondence that is sometimes confidential.
• Arranging complex and detailed travel plans, itineraries, and agendas.
• Compiling documents for travel-related meetings.
• Works to schedule virtual and onsite interviews, coordinating travel, agendas, and at times, working directly with recruiting firms.
• Plans, coordinates, and ensures the leaders schedule is followed and respected. Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader.
• Communicates directly, and on behalf of the leader, with Board members, and others, on matters related to the companys programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the leader and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the leaders ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

## Qualifications

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• 6+ years of related experience required in working in an executive assistant role.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), SharePoint, and other internet-based applications.
• Ability to communicate effectively and professionally.

## Compensation

The compensation for this role includes a base pay range of $62K-$85K, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives.