Executive Assistant

Integrated Resources, Inc

East Hanover, NJ

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JOB DETAILS

SKILLS

Administrative Skills, Administrator Documentation, Billing, Calendar Management, Communication Skills, Detail Oriented, English Language, Event Management, Executive Assistant Skills , Expense Reports, Leadership, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Spanish Language, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

East Hanover, NJ

POSTED

8 days ago

Title: Executive Assistant C-Suite Support
Location: East Hanover NJ
Contract: 2 Months and Possibility of Extension

Position Summary:
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C-suite executive. The ideal candidate will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, and ensuring seamless day-to-day administrative support in a fast-paced global environment.

Key Responsibilities:
Manage and coordinate the executive's calendar, meetings, and appointments across multiple time zones.
Schedule and organize internal and external meetings, including leadership and stakeholder meetings.
Coordinate travel arrangements, including flights, accommodations, visas, and itineraries.
Prepare meeting agendas, presentations, and other administrative documents as needed.
Manage communication and correspondence on behalf of the executive.
Coordinate with internal and external stakeholders to ensure timely follow-ups and action items.
Support event planning, leadership meetings, and executive visits.
Maintain confidentiality while handling sensitive business information.
Assist with expense reports, invoice processing, and other administrative tasks.

Required Qualifications:
Proven experience supporting senior executives or C-suite leaders.
Excellent verbal and written communication skills in English.
Strong calendar management and scheduling experience.
Experience coordinating international travel and executive meetings.
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams.
Exceptional organizational skills with strong attention to detail.
Ability to manage multiple priorities and work independently in a fast-paced environment.

Preferred Qualifications:
Fluency in Spanish (preferred) or other foreign languages.
Experience supporting global executives and working across multiple regions and time zones.
Experience in multinational or corporate environments.

About the Company

Integrated Resources, Inc

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