Executive Assistant - Enterprise

Mayo Clinic

Scottsdale, AZ

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JOB DETAILS

SKILLS

Administrative Management, Administrative Skills, Calendar Management, Clinical Information Systems, Communication Skills, Compensation and Benefits, Computer Skills, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Follow Through, Healthcare, High School Diploma, Homeland Security, Interpersonal Skills, Leadership, Legal, MCP - Microsoft Certified Professional, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, News Reporting, Office Equipment, Office Management, Presentation/Verbal Skills, Social Security Administration, Vision Plan, Writing Skills

LOCATION

Scottsdale, AZ

POSTED

1 day ago

Job Description

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ, FL, RST, MCHS, MCP), or the Executive Dean (Education, Research, Practice and Development), C-Suite (MCAT) leaders, or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager-Enterprise or a senior leader. This position is in support of our MCA, CAO, and EOT located on the Arizona campus.

The Executive Assistant provides thorough and professional administrative and coordination support. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers.

Qualifications

Requires high school diploma or equivalent. Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience. A minimum of five years' experience supporting senior leaders in an administrative assistant and/or executive assistant role is required. A bachelor's degree is preferred.
Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred.
Requires excellent application of grammar, punctuation, and English usage.
Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint,Teams, Zoom).
Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously.
Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.
Must be able to adapt to a rapidly changing environment.
Must have demonstrated ability to manage extremely confidential information, and the ability to demonstrate tact, diplomacy and a high level of professionalism.

About Us

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.

About the Team

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

About the Company

Mayo Clinic

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