Accounting, Administrative Skills, Communication Skills, Detail Oriented, Event Management, Executive Assistant Skills , Financial Services, Leadership, Microsoft Excel, Microsoft Office, Multitasking, Office Management, Order Supplies, Organizational Skills, Performance Analysis, Problem Solving Skills, Sales, Social Media, Time Management
Responsibilities:
- Manage and organize the agent’s calendar and scheduling.
- Help manage the agent’s email inbox and ensure tasks are delegated appropriately.
- Prepare and distribute daily business reports.
- Help monitor agency performance and keep leadership aware of daily results.
- Run payroll and assist with administrative/accounting tasks.
- Balance premium bank accounts and assist with financial organization.
- Review resumes and assist with hiring coordination.
- Help manage and coordinate agency social media accounts and content.
- Order office supplies and maintain office organization.
- Coordinate agency events, meetings, and projects.
- Schedule vehicle maintenance and assist with errands as needed.
- Add family and business events to calendars and help keep schedules organized.
- Support the success and growth of the agency in whatever way is needed.
What Success Looks Like:
- The agent’s inbox, calendar, and priorities remain organized and manageable.
- Daily reports and operational tasks are handled accurately and on time.
- Leadership stays informed on sales and retention performance.
- Team members receive timely follow-up and accountability.
- The office operates smoothly with minimal oversight.
Qualifications:
- Strong computer and technology skills are REQUIRED.
- Exceptional organizational skills and attention to detail.
- Ability to work independently without constant supervision.
- Positive, patient, and adaptable personality.
- Strong communication and problem-solving skills.
- Ability to multitask in a fast-paced environment.
- Comfortable handling confidential information professionally.
- Prior executive assistant, operations, administrative, or office management experience preferred.
- Experience with MS-Office and Excel strongly preferred.
- Social media familiarity is a plus.
Benefits & Perks:
- Flexible scheduling.
- Hybrid work opportunity.
- PTO.
- 401(k).
- Bonus opportunities.
- Tickets to sporting events and entertainment.
- Positive, growth-minded culture.
- Opportunity to play a key role in a growing multi-office agency.
- Fun and supportive team environment.
About Clint Wilson State Farm:At Clint Wilson State Farm, we’re more than an insurance agency — we’re a team of people driven by purpose. With offices in Fishers and Muncie, Indiana, we help our neighbors protect what matters most through auto, home, life, and financial services.
Our mission is simple: to educate, empower, and enhance the lives of our customers and our team. We combine the trusted reputation of State Farm with the energy, innovation, and personal touch of a local business that truly cares about its community. Every conversation, policy, and act of service is guided by the belief that when we help others succeed, we all succeed.