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Executive Assistant (Fluent in Spanish)

Jobot

New York, NY

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JOB DETAILS
SALARY
$70,000–$85,000 Per Year
SKILLS
Administrative Skills, Administrator Documentation, Alliance/Partner Management, Calendar Management, Communication Skills, Customer Relations, Dental Insurance, Detail Oriented, English Language, Executive Assistant Skills , Health Insurance, Leadership, Legal, Litigation, Multilingual, Multitasking, Organizational Skills, Personal Injury, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Spanish Language, Telephone Skills, Time Management, Vision Plan, Worker's Compensation, Writing Skills
LOCATION
New York, NY
POSTED
Today
This Jobot Job is hosted by: Farrell Ougheltree
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $70,000 - $85,000 per year

A bit about us:

Our client is an exciting and growing plaintiff personal injury law firm in the Financial District. With 20 attorneys, they are able to handle a wide variety of cases, including motor vehicle accidents, premise liability, Labor Law, workers' compensation, product liability, and more. As a family-run legal practice, their lawyers are committed to guiding accident victims and their families through the complex litigation process to obtain full compensation after a serious or fatal accident. They are trial attorneys.

Why join us?
  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401k
  • PTO
  • Short and long term disability


Job Details

Our client, a fast-paced plaintiff personal injury law firm, is seeking a highly organized and professional Executive Assistant / Bilingual Administrative Assistant to support the Founding Partner and help manage the day-to-day operations of the office. This role is ideal for someone who thrives in a busy legal environment, can juggle multiple priorities, and is comfortable serving as a key point of contact for clients, staff, courts, and outside vendors.

Responsibilities
Manage the Founding Partner’s calendar, including scheduling meetings, court appearances, appointments, and travel.
Oversee and maintain the firm’s office calendar to ensure efficient coordination of deadlines, meetings, and events.
Communicate professionally with clients, attorneys, staff, courts, and vendors in both English and Spanish.
Prepare correspondence, meeting materials, and other administrative documents as needed.
Screen and manage incoming calls, emails, and other communications, ensuring timely follow-up and organization.
Coordinate meetings, track action items, and assist with follow-up to keep matters moving efficiently.
Maintain strict confidentiality while providing high-level administrative and executive support to the Founding Partner and firm leadership.

Qualifications
Minimum of 2 years of experience as an Executive Assistant or in a similar executive support role.
Fluency in both English and Spanish, including strong written and verbal communication skills, is required.
Prior experience in plaintiff personal injury is strongly preferred.
Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities.
Strong attention to detail and the ability to work with professionalism, discretion, and sound judgment.
Comfortable working in a fast-paced environment and supporting a high-volume legal practice.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

Ready to find a good job? Create your profile today at Jobot.com 🤖

COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com

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