Executive Assistant for the Presidents Office

Position Information

TYPE OF RECRUITMENT: External

POSITION: Executive Assistant for the President's Office

LOCATION: NDSCS - Wahpeton, North Dakota

TYPE OF APPOINTMENT: Full-time, 12-month, benefited position

WHO MAY BE CONSIDERED: Anyone eligible to work in the United States

JOB SUMMARY: The Executive Assistant provides comprehensive administrative and operational support to the President and the Presidents Office. This position establishes priorities, manages multiple responsibilities, and demonstrates exceptional organizational, verbal, and written communication skills while building effective working relationships with a wide range of individuals.

The Executive Assistant serves as a primary point of communication on behalf of the President, interacting with members of the NDSCS college community, the North Dakota University System, State Board of Higher Education (SBHE) members, state and federal agencies, legislators, business and industry partners, and alumni. Responsibilities include but are not limited to monitoring and tracking the Presidents Office budget and expenditures, serving as the office manager for the President, coordinating special events and functions, submitting all NDSCS legal review requests, and serving as the institutions Open Records Administrator. This position also ensures efficient office operations, confidential handling of sensitive matters, and effective coordination of divisional priorities. The Executive Assistant exercises sound judgement, professionalism, discretion, and initiative in a fast-paced environment.

Minimum Requirements

• Must support the mission, vision, and values of NDSCS

• Bachelor's Degree in a related field and/or an Associate degree with additional, equivalent experience

• Demonstrated excellent communication and interpersonal skills

• Proficient in a variety of software (ex. Word, Excel, Adobe, PowerPoint & Outlook)

• Proficient in scheduling software

• Motivated, self-directed, able to work effectively and professionally with the public, employees and students in a team setting.

• Experience working with budgets, processing request for payments, and tracking expenses

• Demonstrated organizational skills

• Demonstrated positive customer service

Preferred Qualifications

• Experience in a college setting working with the public, faculty, staff, and students

• Experience working in PeopleSoft HCM

• Experience in an executive office

Additional Information

SALARY: $55,000-$60,000, commensurate with education and experience

BENEFITS: NDSCS offers a comprehensive benefits package with an estimated value of over $25,000. The package includes single or family health insurance coverage with premiums paid for by the College - with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, a flexible spending account, and supplemental retirement plans.

DATE AVAILABLE: As arranged

SCREENING BEGINS: Immediately - for full consideration, applications should be received as soon as possible.

BACKGROUND CHECK: NDSCS requires a successful background check for the selected candidate prior to an official offer of the position.

HOW YOU WILL BE EVALUATED: To be considered, interested candidates must submit an NDSCS employment application. A resume and cover letter may also be required in certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified based on this review will be invited for a personal interview. The submission of all required materials by the screening date is the responsibility of the applicant.

VETERANS' PREFERENCE: This position is subject to North Dakota Veterans Preference requirements and follows NDUS Policy 601.0 Veterans Preference. An NBG 22 or DD-214 must be provided if claiming veterans preference. If claiming disabled status, a current letter of disability from the VA dated within the last 12 months must also be submitted.

OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, except as otherwise specifically provided by law, all records of NDSCS are public records, open and accessible for inspection during regular office hours. NDSCS shall comply with public records laws and will not disclose information that is considered exempt under the public records laws.

REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at 701-671-2903 or NDSCS.HR@ndscs.edu

EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer's premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.