Executive Assistant

The Senior Executive Assistant provides high-level, complex administrative support to a Senior Executive Vice President and/or Executive Vice President. This role anticipates executive needs, independently manages priorities, and ensures seamless coordination across internal departments and external stakeholders. Success is defined by proactive calendar oversight, Board-level coordination, and the ability to maintain strict confidentiality while driving organizational efficiency.

Senior Executive Assistant

Location Fort Worth, TX 76104 | Onsite

COMPENSATION & SCHEDULE

• $25–$30/hr

• Monday–Friday, 8:00 AM–5:00 PM

• Long-term temporary (opportunity for permanent hire)

Key Responsibilities

• Manage complex executive calendars with limited oversight, resolving scheduling conflicts and aligning priorities

• Review and prioritize incoming emails and calls; take independent action when appropriate

• Coordinate and support Board of Managers meetings, including board portal management and secure document handling

• Prepare executive presentations, reports, organizational charts, and business documents with high accuracy

• Plan and execute onsite and offsite meetings, including agendas, invitations, room setup, catering, minute-taking, and follow-up

Minimum Qualifications

• 2–3 years of experience as an Executive Assistant, including 2+ years supporting C-Suite executives

• Experience coordinating Board meetings and working directly with Board members

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Visio, Access) and typing speed of 65 WPM

Core Tools & Systems

• Microsoft Outlook (calendar and email management)

• Microsoft Word, Excel, and PowerPoint

• Microsoft Visio and Access

• Board portal systems and secure document platforms

• Virtual meeting and collaboration platforms

Equipment & Work Environment

• Indoor, sedentary office environment with moderate noise levels

• Frequent sitting, typing, standing, reaching, bending, and walking

• Lifting and moving objects up to 25 lbs.

• Visual acuity and hearing required for computer use, phone communication, and in-person interaction

Preferred Skills

• Bachelor’s degree in a related field

• 5+ years supporting executive leadership

• Strong ability to anticipate needs, maintain discretion, and manage multiple priorities in a fast-paced environment

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