Executive Assistant

JOB PURPOSE: Primary responsibility is supporting senior leadership as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. The Executive Assistant will be a proactive problem solver with exceptional communications skills and meticulous attentionto detail. Performs diverse clerical duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, and discretion while reporting directly to the Department Chief.

JOB FUNCTIONS:

• Manages Department Chief's calendar by prioritizing schedules and meetings.
• Initiates and drafts correspondence, monthly reports and spreadsheets for Department Chief, Directors, and Managers.
• Supports the Chief of Staff in preparing of records, minutes and resolutions for the Board meetings, if needed.
• Assists Department Chief in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participants needs.
• Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Supports Department Chief by acting as a proxy for communications and approval as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure accurate disposition.
• Prepares compensation changes through the company's process for department staff.
• As directed, approves and submits check requests for the Department Chief, Directors, and Managers.
• Acts as a liaison for Department Chief, Directors and Managers between Inspire Health administration and internal and external clients.
• Tracks and maintains expenditures.
• Maintains an organized filing system of paper and electronic documents.
• Handles office communication.
• Resolves issues and troubleshoots a variety of situations.
• Provides assistance as needed with the minutes of various board committees. May also assist to condense minutes insuring that all pertinent information is included, follow-up on action items and distribute information to appropriate individuals.
• Other administrative duties and/or projects as assigned.

• Minimum two (2) years of college or equivalent, B.A. preferred.

• Minimum three (3) years related work experience with 1 year in support of senior management.

• Ability to work independently and make decisions in a multi-faceted, fast-paced environment with tight deadlines.
• Ability to prioritize and handle multiple tasks simultaneously.
• Self-motivated with strong organizational skills.
• Exceptional computer skills with advanced knowledge of Outlook, MS Word, Excel and Power Point.
• Verbal and oral communication skills necessary to convey information effectively and professionally, with courtesy and tact.
• Exceptional interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of physicians and staff.
• Written communication skills that provide the ability to initiate and edit correspondence.
• Sound judgment and the ability to effectively act as the liaison between the Department Chief and the various individuals who contact the office.
• Ability and willingness to propose and initiate ideas and tasks that will enhance the productivity of the Department Chief and therefore improve the overall effectiveness of Inspire Health.

• Involves sitting approximately 90 percent of the day, walking or standing the remainder. Some bending, stooping, and lifting up to 15 pounds.

• All employees are responsible for complying with safe and healthful work practices as outlined in Inspire Health's Employee Safety and Injury and Illness Prevention Program and policies and procedures specific to their department needs.