Hybrid - Must live within 1 hour of Front Royal, VA | Travel Required
Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.
This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.
What You’ll Do
Manage executive calendars, scheduling, and travel arrangements
Coordinate leadership meetings, company retreats, and special events
Work directly with hotels, vendors, and event planning partners
Manage event budgets, contracts, logistics, and attendee communications
Conduct research and prepare reports, presentations, and executive materials
Attend meetings, take detailed notes, and track action items
Support company programs, projects, and strategic initiatives
Handle confidential information with professionalism and discretion
What We’re Looking For
Strong time management, organizational, scheduling, and project coordination skills
Exceptional attention to detail and superior research abilities
Able to work independently while contributing effectively as part of a team
Strong verbal and written communication skills
Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders
Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint
Event planning experience and familiarity with travel logistics are required
Proven leadership or management experience
Proficiency in Microsoft Office, internet research, and general computer applications
Strategic thinking and planning
Must submit to a criminal background check
Two professional references required
Bonus Points For
Contract negotiation experience
Budget management experience
Google Workspace and Zoom Workspace experience
Leadership or management experience
Perks & Benefits
We’ve got you covered with:
- Paid Training (we set you up for success!)
- Paid Holidays
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
- Veteran's Day
- Thanksgiving
- Day after Thanksgiving
- Winter Break: December 24th through January 1st
- 1 Floater Holiday: 8 hours to be used on any day of your choice
- Medical, Dental & Vision Insurance
- Disability, Life, and AD&D—company paid!
- 401K with Employer Match
- EAP & Telemedicine Access
- Flexible Spending Accounts & Dependent Care Options
- Supplemental Insurance (Accident, Cancer, Critical Care & more)
- Annual Tech Stipends
- Mileage & Cell Phone Reimbursement
- Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)
Please visit www.MomsInMotion.net to learn more and apply
Flexible work from home options available.