Position SummaryThe Executive Assistant provides both clerical and high-level administrative support. Gathers, organizes and maintains information for efficient access, and develops and maintains spreadsheets and reports. Serves on several committees and prepares minutes, communicates policies and procedures, and secures clarification as needed. Coordinates and maintains detailed calendars. Drafts, edits, and/or writes a variety of documents on behalf of others or for own signature. Coordinates and performs a broad range of clerical/support/reception functions in the department. Follows all visitor protocols. Ensures that requests for information and services are accurately responded to in a timely and appropriate manner. Effectively coordinates, prioritizes, and completes executive and/or key stakeholder requests.Required QualificationsHigh School Diploma or EquivalentTwo years of related office, business, or administrative experienceExperience with Administration of Governing Board(s) and/or Executive Board MeetingsExperience in working in a hospital environmentMust demonstrate customer service skills appropriate to the jobMust be able to read, write and communicate effectively in EnglishComputer literacy and proficiencyAbility to establish and maintain effective working relationships acrossUnderstanding of basic medical terminologyAbility to maintain a work pace appropriate to the workloadAbility to multitask and prioritize needs to meet timelinesPreferred QualificationsBilingual skills to communicate effectively with patients and familiesPrevious experience in an administrative/executive assistant roleAssociates or Bachelors DegreePhysical RequirementsThese are requirements normally expected to perform regular job duties. Reasonable accommodations may be made in compliance with the Americans with Disabilities Act of 1990, and applicable state and local law, to enable individuals with disabilities to perform the essential functions. Incumbent must be able to successfully perform all of the essential functions of the job with or without reasonable accommodation. Standing - Occasionally Walking - Frequently Sitting - Constantly Reaching with Hands and Arms - Occasionally Climb or Balance - Occasionally Stooping, Kneeling, Crouching, or Crawling - Occasionally Talking - Frequently Hearing - Constantly Seeing - Constantly Performing repetitive motions with arms or hands - Constantly Lifting, carrying, pushing or pulling up to 10 lbs - Constantly Lifting, carrying, pushing or pulling up to 25 lbs - Frequently Lifting, carrying, pushing or pulling up to 50 lbs - Frequently Lifting, carrying, pushing, or pulling greater than 50 lbs - Frequently Driving - None Essential Job FunctionsThe essential functions below are not intended to be an exhaustive list of all duties that may be assigned to this position, nor does it restrict the duties which may be assigned to this position if such duties reasonably relate to the position.Prepares documents and correspondence, demonstrating excellent writing, editing, proofreading skills. Effectively coordinates activities associated with meeting management, travel arrangements, transcription of minutes, and follow-up. Effectively manages calendars for others and schedules meetings/appointments and events on their behalf. Interfaces with staff, including Medical Staff, and other members of department/administrative team to serve as a liaison for hospital/department administrator, when necessary. Maintains awareness of all hospital and Corporate Policies and Procedures. Ensures that requests for information are accurately responded to in a timely and appropriate manner. Maintains confidentiality and ensures HIPAA compliance. Appropriately follows all visitor protocols. Engages in caring behaviors, taking conscious ownership for work and takes a proactive, deliberate, and thoughtful actions regarding work activities. Demonstrates appropriate use of independent judgement and decision-making. Demonstrates excellent customer service at all times. Performs reception functions, including excellent telephone coverage. Effectively uses all applicable computer and office systems/procedures to coordinate documentation, data, and information to ensure timely communication and smooth operations. Ensures appropriate inventory of supplies and proper functioning of equipment. Completes filing in timely manner. Ensures the work area is clean, clutter free, and organized.Pay Rate: Min - $73,300 l Max - $98,043Job ID Listing: 1866222