Executive Assistant - Full Time - Days

Cayuga Health System

Ithaca, NY

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JOB DETAILS

SALARY

$65,000–$80,000 Per Year

SKILLS

Administrative Skills, Background Investigation, Budget Management, Business Administration, Calendar Management, Capacity Strategy, Communication Skills, Compensation and Benefits, Customer Support/Service, Data Management, Detail Oriented, Editing, Employee Benefits, Executive Assistant Skills , Federal Laws and Regulations, File Maintenance, Financial Reporting, Financial Statements, Health Systems Management, Healthcare, Healthcare Administration, Healthcare Providers, Leadership, Licensing, Medical Treatment, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Records Management, Research Protocols, State Laws and Regulations, Technical Research, Test Program, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Ithaca, NY

POSTED

Today

Executive Assistant - Full Time - Days

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve.Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.

The Executive Assistant is an integral member of the Executive Leadership Team, who proactively provides administrative and organizational support. They will play a crucial role in facilitating the executive leadership team's effectiveness, managing administrative tasks, and ensuring smooth operations within the organization. They will serve the executive leadership team by offering full support for incoming and outgoing communications with internal/external stakeholders, calendar management, travel arrangements, meeting preparation, presentation and financial statement preparation, records organization and management, and will manage day to day priorities as a assigned to assist, support, guard and empower their leader(s) to operate at full strategic capacity.

Roles and Responsibilities:

Assists their Executive and provides full support for all incoming and outgoing communications with internal/ external stakeholders.
Responsible for managing Executive Calendaring for all meetings, including coordinating large-scale meetings across the Health System and with external parties as identified and coordinating travel and overnight accommodations.
Responsible for being the face of the Administrative Office of the Health System, greeting people with a professional and customer service focus.
Assist with coordination, preparation, editing and submission of presentations, financial statements, and reports for meetings including but not limited to Board of Directors, Senior Leadership, etc.
Organize and maintain confidential financial files and records.
Onboarding preparation for new Directors to be managed by this position.
Responsible for managing day-to-day priorities, challenges and all other duties as they arise and are assigned.

Required Skills and Experience:

Associates degree in related fields such as Business Administration
Minimum of five years of experience as an Administrative or Executive Assistant required.
Must possess strong communication skills (written and oral) and ability to handle confidential information with discretion.
Sound decision-making and judgment with the ability to think and act under pressure while consistently exercising discretion.
Strong organizational skills needed, with an emphasis on self-motivation with ability to work without close supervision. Attention to detail and accuracy is critical.
Requires a professional and sensitive manner with patients, visitors, employees, and medical staff.
Attention to detail and accuracy is critical.
Proficient in Word, PowerPoint and Excel, with an understanding of data management using advanced Excel functions preferred.
Requires flexibility and occasional weeknight hours for health system events.

Preferred Skills and Experience:

Bachelor's Degree strongly preferred
- Proven ability to contribute to a team, deliver results on time and within budget, and experience in project management.

Location and Travel Requirements:

Location: Cayuga Health Administration Building at 767 Warren Rd, Ithaca, NY 14850
- Travel Requirements: 5-10% travel can be expected in this role
Shift: Full-Time Days, Monday through Friday 7:30am-4:00pm or similar, with flexibility for occasional weekends if required
Hybrid Work Schedule, required to be onsite 2 to 3 days per week

Pay Range Disclosure

$65,000.00 to 80,000.00 per year

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at .

I certify that the information contained in this application is correct and complete to the best of my knowledge. I understand that any falsification or omission of information may disqualify me from further consideration for employment or, if hired, may result in termination. In consideration for my employment, I agree to abide by the rules and regulations of the company, which rules may be changed, withdrawn, added, or interpreted at any time, at the company's sole option and without prior notice to me.

I understand that any hiring decision is contingent upon my successful completion of all of the Company's lawful pre-employment/post-offer checks, which may include a background check, drug screen, employment references, and licensing review. If I am made a conditional offer of employment, I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment/post-offer checks. Such checks will not be conducted until allowed under applicable federal, state, and local law. I understand if I have a criminal background, it will not automatically disqualify me from employment unless otherwise required by law. I agree to execute any consent forms necessary for the Company to conduct its lawful pre-employment checks.

I also understand that the Company is a drug and alcohol-free workplace and has a drug and alcohol testing program consistent with applicable federal, state, and local law. I understand that after a conditional offer of employment, I must submit to and pass a pre-employment drug test as a condition of employment.

About the Company

Cayuga Health System

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