EXECUTIVE ASSISTANT

OUR VISION

To continue as an eminent healthcare provider on Long Island, dedicating ourselves to providing exceptional health care for all our patients and to transform both the lives of the individual, and the community, for the better, one person at a time.

OUR MISSION

To provide access to equitable, optimal healthcare by improving the overall wellness of all individuals in our communities and delivering high quality comprehensive patient centered care.

OUR VALUE PROPOSITION

To provide whole person care that will ensure that all patients have access to primary, specialty and social health care to achieve and maintain optimal wellness at a transparent and affordable cost.

JOB TITLE: Executive Assistant

REPORTS TO: Chief Operating Officer

The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position.

RESPONSIBILITIES:

• Provide support to COO primarily and provides additional support to executive team members as directed
• Manage professional and personal scheduling for COO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, transcription, minutes, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Organize team communications and plan events, both internal and off-site
• Compiles and analyzes basic information and prepares statistical data for reporting purposes.
• Prepares presentation materials; creates power points, charts, graphs, tables, graphics, etc.
• Maintains office inventory and supplies as needed
• Maintain professionalism and strict confidentiality with all materials
• Maintain calendars through Microsoft Outlook
• Cover executive office telephones and assist other staff, as needed
• Prepare materials for distribution
• Special projects as assigned