Executive Assistant

Description

Key Responsibilities

• Calendar & Scheduling Management: Own and manage the CEO’s calendar —scheduling internal and external meetings, client calls, court-related commitments, and firm events; proactively resolving conflicts and protecting the CEO’s time against competing priorities.
• Meeting Preparation & Support: Ensure the CEO is prepared for every meeting and commitment — assembling materials, agendas, and background; coordinating pre-reads; and tracking follow-through on action items.
• Expense & Administrative Processing: Manage expense reports, reimbursements, invoice routing, and related administrative workflows accurately and on time.
• Document & File Management: Organize and maintain confidential records, files, and documents with a high standard of accuracy and security.
• Stakeholder Coordination: Serve as a professional first point of contact for the CEO — liaising with attorneys, staff, clients, and external parties, and ensuring smooth communication and workflow across the firm.
• Special Projects & Personal Logistics: Handle ad hoc projects and time-sensitive personal logistics for the CEO as needed, with reliability and discretion.

Qualifications

• Experience: 3+ years supporting a senior executive, managing partner, or equivalent principal —ideally in a law firm or professional services environment.
• Discretion: Proven ability to handle confidential and sensitive information with the utmost discretion, judgment, and professionalism.
• Organization: Exceptional organizational and time-management skills, with the ability to manage competing priorities and shifting demands without losing accuracy.
• Communication: Strong written and verbal communication skills; comfortable drafting correspondence on behalf of firm leadership.
• Anticipation: A proactive, anticipatory working style — someone who sees what’s needed before being asked and takes ownership of it.
• Technical Fluency: Proficiency with Microsoft Office and Google Workspace; comfort learning firm systems, including legal case-management and document-management software

• Prior experience in a law firm, particularly supporting a partner or firm leader.
• Familiarity with the pace and confidentiality demands of a litigation practice.
• Experience coordinating across multiple offices or a growing organization.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Opportunity for Performance Based Discretionary Bonus & Merit Increases