Executive Assistant

Software Resources, Inc.

Glendale, CA

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JOB DETAILS

SALARY

$35–$38 Per Hour

SKILLS

Accounting, Administrative Skills, Advertising Operations, Artificial Intelligence (AI), Billing, Calendar Management, Catering Services, Communication Skills, Cross-Functional, Detail Oriented, Disability Accommodations, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, File Maintenance, Film, Finance, Follow Through, Leadership, Logistics, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, SAP, Schedule Development, Technical Recruiting, Time Management, Travel Planning, Writing Skills

LOCATION

Glendale, CA

POSTED

1 day ago

Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Glendale, CA.

5+ month contract
Pay Rate: $35 -$38/hr DOE

Must Haves:
Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously.
- Strong critical thinking and independent judgment
- High adaptability and comfort with ambiguity
- Proactive, strategic problem solver who can anticipate needs
- Emotional intelligence and strong relationship-building skills
- Flexibility and resilience in a changing, fast-paced environment
- Curiosity about AI and new workplace technologies
- Confidence supporting senior leaders and navigating organizational dynamics
- Ability to offer recommendations and improvements, not just execute tasks

The Executive Assistant provides comprehensive administrative and operational support to project team executives, as well as additional support of their broader team. This role helps maintain an efficient, well-coordinated work environment by managing schedules, organizing communications, supporting meetings and events, and assisting with day-to-day team operations. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities while handling highly sensitive information.

Key Responsibilities:
" Manage complex calendars, including scheduling meetings across multiple stakeholders, time zones, and priorities
" Coordinate travel arrangements, itineraries, and related logistics
" Coordinate team requests, including ordering catering and team supplies
" Prepare, organize, and distribute meeting materials, agendas, notes, and follow- up actions
" Support expense reporting, timesheet inputs, invoice processing, purchase requests, and other administrative workflows
" Serve as a point of contact for internal and external partners, handling communications with professionalism and discretion
" Track deadlines, deliverables, and action items to help maintain team momentum and accountability
" Help plan team events, offsites, site visits, and other team activities
" Maintain organized digital files, records, and shared resources
" Assist with onboarding coordination for new team members, including workspace preparation, access, and scheduling
" Support leadership and team operations with ad hoc research, presentation prep, and special projects
" Anticipate administrative needs and proactively resolve scheduling or logistical conflicts
" Acts as backup for the senior management's secretarial functions if needed " Maintains confidentiality of highly sensitive information.
" Performs other duties as assigned.

Required Qualifications & Skills:
" 3+ years of administrative support experience, preferably supporting executives or leadership teams
" Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously.
" Ability to manage multiple priorities in a fast-paced environment
" Strong written and verbal communication skills
" Working knowledge of operating office equipment.
" Ability to proactively manage calendar tracking.
" Strong experience in managing expense reports both domestic & international.
" Ability to interface with all levels of the organization.
" High proficiency with Microsoft Office (including Word, Excel, Outlook, Powerpoint), SAP/Concur, and calendar management tools
" Strong attention to detail and follow-through
" Demonstrated professionalism, reliability, and sound judgment

Preferred Qualifications:
" Experience supporting a department, studio, production, or project-based team
" Familiarity with travel coordination, expense systems, and procurement processes
" Experience preparing presentations, reports, and team communications
" Comfort working across cross-functional teams and leadership levels
" Bachelor's degree or equivalent work experience
" Prior experience working in an agency or film studio environment

About Software Resources
Software Resources, founded more than 3 decades ago, is a trusted staffing partner specializing in Technology (IT, Creative, & Marketing), Finance, & Accounting placements. We work with companies nationwide that need skilled professionals and connect them with candidates like you looking for the right opportunity.

We are always looking for professionals at all experience levels and in various specialties to meet our clients' hiring needs. As a member of our team, you will have access to benefits including medical, dental, and vision coverage, a 401(k) with company match, short-term disability, life insurance with AD&D.

If this position fits interests you, we encourage you to apply. You can view all our job openings at Software Resources Careers.

About the Company

Software Resources, Inc.

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