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Executive Assistant

LHH Recruitment Solutions

Grand Rapids, MI

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JOB DETAILS
SALARY
$55,000–$80,000 Per Year
SKILLS
Administrative Skills, Billing, Board Meeting, Budget Management, Budget Reporting, C-Level Management, Calendar Management, Communication Skills, Cross-Functional, Customer Relationship Management (CRM) Systems, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations Management, Organizational Skills, Payroll Administration, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project/Program Coordination, Systems Administration/Management, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Grand Rapids, MI
POSTED
2 days ago

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will excel in managing complex calendars, coordinating meetings and travel, handling confidential information, and ensuring the efficient operation of executive offices. This role requires exceptional communication skills, attention to detail, and the ability to prioritize multiple responsibilities in a fast-paced environment.
Key Responsibilities

  • Manage complex executive calendars, coordinate meetings, and prioritize scheduling requests.
  • Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
  • Prepare correspondence, reports, presentations, meeting agendas, and executive communications.
  • Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.
  • Coordinate executive meetings, board meetings, and special events, including logistics, materials, and follow-up action items.
  • Maintain confidential business information and sensitive personnel records with the highest level of discretion.
  • Screen phone calls, emails, and inquiries, ensuring timely responses and resolution.
  • Assist with expense reporting, budget tracking, invoice processing, and financial documentation.
  • Organize and maintain electronic and physical filing systems, contracts, and corporate records.
  • Support special projects, process improvements, and cross-functional initiatives as assigned.
Qualifications
  • Associate's or Bachelor's degree preferred.
  • 3+ years of Executive Assistant, Senior Administrative Assistant, or related experience.
  • Experience supporting C-level executives or senior leadership teams.
  • Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Excellent organizational, time management, and multitasking abilities.
  • Exceptional verbal and written communication skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Strong problem-solving skills and attention to detail.
  • Experience coordinating travel, meetings, and executive events.
Preferred Qualifications
  • Experience with CRM systems, HR administration, payroll support, or project coordination.
  • Experience managing multiple priorities in a fast-paced corporate environment.
  • Familiarity with expense management, contract documentation, and compliance reporting.
Pay Details: $55,000.00 to $80,000.00 per year

Search managed by: Amaka Mozie

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance


Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the Company

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LHH Recruitment Solutions

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