Executive Assistant

Posting Details

Posting Details

Requisition Number S3143 Position Number 002802 Position Classification Title Executive Assistant Functional Title Executive Assistant Position Type Staff University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The School of Nursing is Transforming the Future of Nursing with Inclusive Communities, Passionate People, Innovative Practices, and Extraordinary Outcomes. We value and strive for diversity, respect, open communication, and excellence among students, staff, and faculty. The school is CCNE accredited and is a NLN Center of Excellence in Promoting the Pedagogical Expertise of Faculty. The School of Nursing has over 1,250 students enrolled in BSN, RN-BSN, MSN, DNP, PhD and certificate programs. Please visit our website at https://nursing.uncg.edu.

Position Summary

The Executive Assistant to the Dean serves as a strategic partner and extension of the Dean, providing high-level administrative, operational, and programmatic support to ensure the effective leadership of the School of Nursing. This position operates with significant independence, discretion, and judgment in managing the scope, complexity, and priorities of the Dean. The Executive Assistant represents the Dean in communications and interactions with internal and external stakeholders, including university leadership, faculty, staff, students, advisory boards, and community partners, and plays a critical role in advancing the School's mission, strategic initiatives, and organizational effectiveness.

Minimum Qualifications

HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND THREE YEARS OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR GRADUATION OR ASSOCIATE'S DEGREE IN SECRETARIAL SCIENCE, BUSINESS ADMINISTRATION, OR A RELATED DISCIPLINE AND ONE YEAR OF PROGRESSIVELY RESPONSIBLE ADMINISTRATIVE/OFFICE MANAGEMENT EXPERIENCE; OR BACHELOR'S DEGREE, PREFERABLY IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

• Master's degree.
• At least 3 years of recent employment experience within a university setting and experience working for senior level administration.
• Previous experience in program or project management.
• Experience managing a complex calendar that changes frequently based on priorities.
• High level of organization, accuracy and attention to detail.
• Excellent interpersonal, verbal and written communication skills.
• Ability to analyze, prioritize and keep track of multiple pieces of complex and often confidential information.
• Ability to work independently, anticipate needs and be a self-starter.
• High level knowledge of relevant computer software programs including Windows Operating System, Microsoft Office programs, experience with word processing, spreadsheets and databases. Gmail, Google calendar programs, use of the web for access to resources; and data and information management skills.
• Ability to work some evenings and weekends for special events of the School

The Ideal Candidate displays:

• 1. Adaptability
• 2. Organization
• 3. Proactive Anticipation of Needs
• 4. Excellent Communication and Writing Skills
• 5. Client Service Mentality
• 6. Broad Understanding of Business Concepts
• 7. Team Player Disposition
• 8. Computer/Technical Skills
• 9. Critical Judgment

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,
• Company Name,
• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Recruitment Range $65,000 - $73,000 Org #-Department Dean's Office - NU - 12801 Work Hours of Position 8 AM - 5 PM M-F with some evening and weekends for events Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Executive Assistant Open Date 06/24/2026 Close Date 07/05/2026 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency

Key Responsibilities

____

Key Responsibility

Provides high-level, strategic, and confidential support that strengthens the Dean's leadership

Essential Tasks

• Maintains the Dean's complex calendar and schedule with special understanding of the nuances; proactively identifies and resolves scheduling conflicts and aligns commitments with strategic priorities.
• Anticipates work needed to support the Dean.
• Independently researches, drafts, and edits a wide range of communications, including speeches, presentations, and executive correspondence.
• Develops, schedules and sends regular communications to faculty, staff, students and constituents for meetings, announcements, and other decisions on the Dean's behalf,
• Applies deep understanding of the School's programs, priorities, and stakeholders to support decision-making.
• Builds cooperation and consensus by persuading, prioritizing, and negotiating with internal and external stakeholders.
• Serves as a representative of the Dean, participates in committees, and attends meetings on the Dean's behalf when delegated.
• Maintains open and regular communication and correspondence with Provost, Chancellor, Dean's Council, Provost Council, and others.
• Anticipates periods of heavy volume including multiple reporting deadlines, annual reports, organizing and facilitating the work.
• Maintains the Dean's organizational memberships and professional engagements.
• Independently analyzes and makes recommendations on the preparation and processing of reports, including creating and updating templates and databases, proofreading and editing.
• Coordinates, arranges and reconciles the Dean's travel.
• Other duties as assigned by the Dean.

Key Responsibility

Manages the Office of the Dean

Essential Tasks

• Manages timesheets.
• Serves as administrator for the School's Groups/Listservs.
• Coordinates room reservations for SON spaces, independently resolving conflicts.
• Processes guest travel.
• Assigns and helps to monitor parking in SON visitor reserve spaces.
• Maintains the SON organization chart.
• Plans and coordinates various assigned and special events.

Key Responsibility

Supports Assigned Meetings, Committees, Search Committees, Taskforces, and the SON Advisory Board

Essential Tasks

• Provides administrative support to search committees by organizing and scheduling candidate interviews, arranging travel as needed.
• Coordinates Organizational meetings, and PowerPoint slides.
• Schedules and supports weekly Executive Team meetings.
• Supports Advisory Board membership, agendas, meeting schedules and minutes.
• Other meetings as assigned by the Dean.

Key Responsibility

Supervising and Training New Staff/Student Workers

Essential Tasks

• Trains new students/staff on software, internet usage, or office equipment upon request.
• Orients new staff to UNCG policies, as needed.
• Assists with staff evaluations as delegated.
• Trains and coordinates work tasks for student workers.
• Tracks student work hours.

Competency

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Competency Interpersonal Skills Competency Description

• Persuades, prioritizes and negotiates to build cooperation and consensus with a variety of internal and external contacts and groups.
• Represents the administrator on a variety of subjects; serves on various committees; and may attend meetings in administrator's absence.

Competency Level Advanced Competency Knowledge - Program Competency Description

• Applies substantive knowledge in order to assist and represent administrator thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments.
• Demonstrates the knowledge of the nuances, appropriate protocol, and specific preferences of the administrator and constituents

Competency Level Advanced Competency Problem Solving Competency Description

• Anticipates and negotiates solutions for potential problems that could impact the administrator and the scope of internal and external responsibilities/activities.
• Routinely coordinates and facilitates solutions with internal and external organizations and constituents.

Competency Level Advanced Competency Planning and Organizing Competency Description

• Prevents scheduling conflicts or anticipates and resolves conflicts, competing with senior administrator's schedule and/or priorities.
• Plans and organizes conferences, retreats, and/or annual events for administrator.

Competency Level Advanced Competency Communication - Written Competency Description

• Independently researches, develops, and composes presentation materials for the administrator in a variety of settings.
• Anticipate administrator's needs to initiate written communication for administrators review.
• Edit documents developed from outside sources to incorporate the administrator's personal style.

Competency Level Advanced Competency Information/Records Administration Competency Description

• Independently researches, analyzes, and make recommendations regarding a variety of information from internal and external sources.

Competency Level Advanced

ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - O, Hand Movement-Grasping - O, Holding - O, Reading - F, Writing - F, Hearing - F, Talking - F, Standing - O, Sitting - F, Walking - O, Lifting-0-30 lbs. - R Work Environment Inside - C

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Please indicate how you learned of the vacant position for which you are applying:

• UNCGjobsearch Website

• Greensboro News & Record

• Carolina Peacemaker

• Other Newspaper

• The Chronicle of Higher Education

• Inside Higher Ed

• Other Professional Journal

• NCWorks.gov

• UNC System Job Board

• Other Online Job Board

• Personal Networking

• Other

• • If you selected "Other", please provide the name of the resource here.

(Open Ended Question)

• • Are you eligible to work in the United States without sponsorship?

• Yes

• No

• • Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?

• Yes

• No