Are you an ambitious, tech-savvy professional looking for a dynamic and growth-focused opportunity? Do you thrive in fast-paced environments and excel at organization, communication, and problem-solving? Exhibit Pros is seeking a highly skilled Executive Assistant to provide critical support to our leadership and project management teams. This role is ideal for a detail-oriented professional who can learn quickly, adapt to new technology, and effectively manage multiple projects. As an Executive Assistant, you will be responsible for high-level administrative support, managing project coordination tasks, handling client communications, and ensuring the seamless execution of trade show projects. This position offers a clear career path for advancement in our fast-growing company.
Responsibilities
- Must be able to learn quickly and retain newly learned information
- Excellent Verbal and written Communication Skills
- Detail and accuracy are extremely important for this role
- Provide high-level administrative support to executive leadership and project managers
- Management & completion of multiple trade show forms
- Regularly engages with clients via email and phone to maintain client accounts
- Will be trained in developing bids, processing orders
- Will be trained on several project management platforms, Monday.com, Exhibit force, Hubspot
- Adept in technology - proficient with common computer programs, including Google suite, Microsoft Office and Excel. It’s important that you are familiar with Gmail apps, Acrobat, and Creating PDFs
- Accountable for collaborating with vendors, shipping, graphics, etc...
- Ability to multitask and switch focus quickly
- Ability to Prioritize complex event trade show planning/coordination streamlining through consistent and transparent communication
- Ability to effectively manage projects
- Processing work orders, submittals, and material requisitions
- Math skills are a must, and comfortable with measurements
- Communicating travel needs for employees based on project
Qualifications
- An associate’s degree or administrative training is preferred
- Highly organized with excellent time management skills and the ability to prioritize projects
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer Google Suite, skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
- Health Insurance, Vision, and Dental
- 401 K
Exhibit Pros is a Las Vegas based full-service exhibit rental company specializing in custom solutions for your Las Vegas trade show booth rental and trade show displays. As one of the top exhibit companies in Las Vegas, we prioritize producing high-quality trade show exhibits with a stress-free customer experience. Our all-inclusive pricing ensures transparency with no hidden costs or surprises after the show. During your initial consultation, our expert team collaborates closely with you to bring your vision to life. We discuss your specific requirements and preferences to ensure every aspect of your booth aligns with your brand identity and goals. Our experienced team guides you through the process, providing interactive 3D models for detailed visualization of your exhibit rental from every angle, empowering you to make well-informed decisions.
Exhibit Pros offers dedicated project management to oversee every aspect of your project, from design consultation to final installation and dismantle. We handle all necessary paperwork, including EAC forms and insurance certificates, and manage shipping logistics to and from the show site. Our experienced team of exhibit builders pay close attention to detail, ensuring every component is set up according to your specifications. Our turnkey booth rental packages include everything you need for a successful trade show experience, from initial design consultation to the production of tailored interactive 3D models featuring your company branding. We take pride in being one of the top trade show companies in Las Vegas and nationwide, offering transparent pricing and customizable options to make a lasting impression at your next trade show. Explore our booth rental options today!