Executive Assistant

Imagine Development LLC

Big Island, Hawaii | In-office | Full-time

About Imagine Development

Imagine Development LLC specializes in custom residential construction and renovations across Oahu and the Big Island of Hawaii. From design-build services and site work to thoughtful planning and final construction, the company is committed to building high-quality homes that reflect each client's vision and lifestyle. Imagine Development is known for its hands-on approach, innovative thinking, and dedication to craftsmanship, creating one-of-a-kind spaces that stand out throughout the islands.

Position Overview

Imagine Development is seeking a proactive and highly organized Executive Assistant to directly support the owner and leadership team in day-to-day operations. This role is ideal for someone who can take direction, execute tasks efficiently, maintain organization across multiple priorities, and help ensure important follow-ups and responsibilities are consistently moving forward.

The Executive Assistant will support a combination of administrative, operational, and communication-related tasks while helping create structure and accountability within a growing construction company. This position plays an important role in helping leadership stay focused on high-level priorities, project execution, and company growth.

The ideal candidate is dependable, detail-oriented, adaptable, and comfortable working in a fast-paced environment where communication, initiative, and professionalism matter.

Key Responsibilities

• Provide direct executive support to company leadership
• Coordinate schedules, meetings, reminders, and follow-ups
• Assist with administrative and operational tasks tied to company priorities
• Help organize project-related communication and documentation
• Support planning meetings, accountability tracking, and office coordination
• Communicate professionally with clients, vendors, subcontractors, and team members
• Help maintain organization across multiple active projects and priorities
• Ensure tasks and follow-ups are completed accurately and on time

Qualifications

• 3+ years of experience in executive assistant, administrative, or operations support roles
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to take initiative and execute tasks with minimal supervision
• Strong attention to detail and follow-through
• Professional, adaptable, and team-oriented mindset
• Comfortable working in a fast-paced construction or operations environment
• High integrity, reliability, and accountability
• Experience supporting construction, trades, or project-based businesses preferred

Compensation & Benefits

• Competitive compensation based on experience
• Opportunity to grow within a growing construction company
• Collaborative and supportive work environment
• Meaningful role with direct impact on company operations and leadership support
• Long-term career opportunity within a quality-driven organization

What Success Looks Like

• The leadership team are able to stay focused on priorities because communication, scheduling, and follow-through are consistently handled
• Administrative tasks, reminders, and operational support responsibilities are completed accurately and on time
• Office coordination and internal communication become more organized, proactive, and dependable
• Team members, clients, and vendors experience professional, responsive, and organized communication across day-to-day operations

How to Apply

If you are highly organized, proactive, and enjoy helping leaders and teams operate more efficiently, this could be an excellent long-term opportunity for you.

Please submit your resume along with a brief introduction sharing your background in executive support, administration, or operations coordination. We are looking for someone dependable, detail-oriented, and excited to contribute to a growing construction company in Hawaii.