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Executive Assistant

iRocket

Hauppauge, NY

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JOB DETAILS
SKILLS
Aerospace and Defense, Budget Management, Budgeting, Calendar Management, Communication Skills, Decision Support, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Logistics, Logistics Management, Manage Agenda, Management Strategy, Operational Strategy, Organizational Development/Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Productivity Management, Project Schedule, Project/Program Management, Propulsion, Reimbursement, Relationship Management, Sales Management, Schedule Development, Systems Administration/Management, Systems Maintenance, Time Management, Travel Planning, Willing to Travel
LOCATION
Hauppauge, NY
POSTED
Today
Executive Assistant

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.

The Role:

We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.

  • Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities
  • Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication
  • Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables
  • Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity
  • Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations
  • Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making
  • Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives
  • Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys
  • Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries
  • Global Travel Management: Coordinate domestic and international travel logistics for executives
  • Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner

About the Company

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iRocket

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