Executive Assistant

HawkEye 360 is seeking a proactive Executive Assistant to support the COO and ensure the smooth day-to-day operations of the team.

As the Executive Assistant, you will provide high-level administrative and organizational support to the COO and collaborate closely with senior leadership. You'll play a vital role in managing executive calendars, coordinating complex travel, and supporting communications across the organization.

Your main responsibilities will be:

• Provide executive-level administrative support to the COO.
• Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.
• Oversee scheduling and facilitate executive calendars, meetings, and engagements.
• Prepare and submit expense reports using Concur.
• Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.
• Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.
• Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.
• Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.
• Draft professional correspondence, memos, reports, and other documents for senior staff.
• Perform additional duties as assigned to support team operations.

Your skills and qualifications:

Essential education and experience:

• Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and the ability to work collaboratively across departments.
• Excellent organizational, problem-solving, and critical thinking skills.
• Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.