HawkEye 360 is seeking a proactive Executive Assistant to support the COO and ensure the smooth day-to-day operations of the team.
As the Executive Assistant, you will provide high-level administrative and organizational support to the COO and collaborate closely with senior leadership. You'll play a vital role in managing executive calendars, coordinating complex travel, and supporting communications across the organization.
Your main responsibilities will be:
Provide executive-level administrative support to the President of the COO.
Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.
Oversee scheduling and facilitate executive calendars, meetings, and engagements.
Prepare and submit expense reports using Concur.
Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.
Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.
Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.
Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.
Draft professional correspondence, memos, reports, and other documents for senior staff.
Perform additional duties as assigned to support team operations.
Your skills and qualifications:
Essential education and experience:
Bachelor's degree in Business Administration or a related field, or equivalent experience.
Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.
Exceptional written and verbal communication skills.
Strong interpersonal skills and the ability to work collaboratively across departments.
Excellent organizational, problem-solving, and critical thinking skills.
Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.