Executive Assistant

We are seeking a highly experienced and polished Executive Assistant to provide proactive, strategic support to two to three C-level executives within a fast-paced, multi-brand organization. This role serves as a trusted business partner to senior leadership, helping executives operate at peak effectiveness within a complex and dynamic environment.

The ideal candidate is a seasoned Executive Assistant with exceptional judgment, professionalism, and executive presence. This individual thrives in high-visibility environments, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of discretion and confidentiality.

This is an outstanding opportunity for an experienced administrative professional seeking a long-term strategic partnership role supporting enterprise leadership at the highest level.

Key Responsibilities

Executive Support

• Serve as a trusted strategic partner to assigned executives by proactively managing priorities, anticipating needs, and helping drive efficient decision-making and execution.
• Provide comprehensive executive support including calendar management, travel coordination, expense reporting, meeting preparation, records management, and follow-up tracking.
• Exercise sound judgment in prioritizing executive time, meeting requests, and communications while adapting to shifting priorities and business demands.
• Coordinate complex domestic and international travel arrangements, itineraries, and logistics while collaborating closely with other Executive Assistants across the organization.

Calendar & Meeting Management

• Manage highly complex calendars involving multiple stakeholders, leadership meetings, Board-related activities, and external engagements.
• Partner with Executive Assistants and cross-functional teams to resolve scheduling conflicts, align priorities, and ensure seamless coordination across brands and departments.
• Prepare executives for meetings by organizing agendas, briefing materials, presentations, talking points, and pre-read documentation.

Communications & Administrative Support

• Review and prioritize high-volume communications and correspondence, drafting responses and materials while maintaining executive voice and professionalism.
• Create, edit, and finalize executive-level presentations, reports, meeting summaries, status updates, and internal/external communications.
• Handle highly confidential information with discretion, including matters related to business strategy, personnel, compensation, and Board activities.

Cross-Functional Coordination

• Build strong working relationships with senior leaders, administrative teams, and business partners across the enterprise.
• Support enterprise-wide initiatives, leadership meetings, and strategic projects by coordinating timelines, deliverables, and communications.
• Maintain and align corporate and leadership calendars to ensure consistency and collaboration across the organization.

Meetings & Event Logistics

• Coordinate executive meetings, leadership forums, offsites, and special events, including logistics, catering, materials preparation, room setup, and post-meeting follow-up.
• Attend select meetings as needed to capture accurate meeting notes, action items, and key decisions.

Qualifications

• 10+ years of progressive executive administrative experience supporting C-suite or senior executive leadership within a large, complex organization.
• Experience supporting multiple senior executives with varying leadership styles, priorities, and functional responsibilities.
• Prior experience within retail, consumer products, or other fast-paced, brand-driven environments strongly preferred.
• Exceptional organizational, prioritization, and multitasking skills with the ability to manage competing deadlines in a dynamic environment.
• Strong business acumen with the ability to understand enterprise priorities and organizational interdependencies.
• Demonstrated ability to anticipate needs, solve problems proactively, and operate independently with minimal direction.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Excellent written and verbal communication skills with the ability to interact confidently and professionally with executives, Boards, and external partners.
• Proven ability to maintain confidentiality, professionalism, and sound judgment in handling highly sensitive information.
• High level of emotional intelligence, adaptability, executive presence, and interpersonal effectiveness.
• Strong reputation for accountability, accuracy, reliability, and follow-through in high-visibility environments.