Executive Assistant

• Read and screen emails, using judgment on priority, track and action for efficient and rapid response
• Provide long-term view of VP's calendar; Maintain VP's Calendar, schedules meetings requested, determine priorities when conflicts arise, consult with GM's and PTS Environment teams when necessary
• Works closely and effectively with the VP to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Plan and organize required team meetings, taking care of agenda, logistics and ensuring attendance
• Deal with highly confidential data on a daily basis
• Arrange timely, detailed and accurate logistics for forthcoming travels including proactive and timely arrangements in a cost/business efficient manner
• Organize and process expense reports including all supporting documents and codes as needed
• Develop and maintain a sound understanding of business activities and objectives to be able to provide required suppor
• Need to use judgment to manage the flow of work effectively, coordinate and organize the details of projects, events and luncheons exercising ability to improvise, improve procedures, and meet demanding deadlines
• Build and maintain a network of contacts in the Business/Function community/globally to ensure an effective and efficient working environment amongst teams
• Support the Leadership Team logging and tracking progress against actions from team meetings

Requirements:

• Ability to liaise effectively with leadership teams and stakeholders.
• Ability to work under pressure and coping with last minute changes is also essential
• Teamwork, accuracy, service orientation and a pro-active and professional attitude qualify as essentials for this job
• To be considered for this position, candidates must have experience in a similar role, or they must possess significant knowledge, experience, and abilities to successfully perform the responsibilities listed
• Relevant education and/or training will be considered a plus