Executive Assistant HRC

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provide highly competent general administrative support to the executive team:

• Produce error-free typing/proofing of correspondence and reports.

• Maintain files for correspondence, documents, and materials.

• Quickly assimilate and organize verbal instructions and act effectively.

• Maintain mastery of selected software applications.

• Review selected general office accounts for payment and/or for the executive's approval.

• Work closely with executive office personnel to organize and prioritize tasks and duties.

• Support Riverfront office maintenance/housekeeping requests.

• Answer and distribute phone calls and monitor guests entering Riverfront office.

• Professionally deal with sensitive/confidential Company and employee information. (Confidentiality Agreement required)

• Coordinate, monitor and update executive's schedules:

• Maintain daily calendar/schedule including long-term planning for key events.

• Coordinate travel for senior management and guests.

• Coordinate special events or meetings as directed by executives.

• Assimilate, edit, and distribute weekly Flash Reports.

• Maintain the weekly in/out log for Executives and Senior Managers regarding vacation, business travel, etc.

• Prepare monthly expense reports for senior executives.

• Support HR Department with interview scheduling, company newsletter and events.

• Develop and maintain good working relationships and communicate professionally with key personnel throughout the Hunt organization.

EDUCATION and/or EXPERIENCE

• Bachelor's degree with 5 or more years' experience in a senior executive support role, or a minimum of an associate''s degree with 8 or more years' experience, or equivalent combination of education and experience.
• Experience in planning and coordinating meetings, events and travel;
• Must possess exceptional written and oral communication skills; excellent telephone etiquette;
• Must be willing to occasionally work overtime/flexible hours; minor travel may be required.
• Strong organizational skills and a careful attention to detail are a must; also needs to be able to work well with colleagues throughout the Company;
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Ability to assimilate and convert verbal instructions into an organized work plan.
• Must be capable of multi-tasking with speed and consistency.
• Work must be neat, accurate, grammatically correct, and thorough.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver's license

#LI-HuntRefining

The Hunt family of companies are a privately owned group of entities that include oil and gas exploration and production, refining, LNG, power, renewables, real estate, ranching and infrastructure. The mission of Hunt is to be a growth-oriented industry leader respected throughout the world for the quality and competency of its people, the efficiency and scope of its operations, and its rich heritage of honesty and integrity.