Executive Assistant (Human Resources)

Executive Assistant (Human Resources)

Salary

Negotiable

Location

550 Main St Hartford, CT 06103, CT

Job Type

Full Time

Job Number

01955

Department

Human Resources Department

Opening Date

08/21/2026

Closing Date

9/8/2026 5:00 PM Eastern

• Description
• Questions

Description

The vacancy is in the Department of Human Resources. Under general supervision, performs a wide variety of responsible, complex, and confidential executive duties in support of the Director of Human Resources and Labor Relations. Responsible for the coordination of all executive level communications including taking phone calls, responding to emails and interacting with, but not limited to, constituents, current and retired employees and other officials. Maintains and manages the schedules and travel for the Director. Assist in the preparation of internal and external documents on behalf of the executive level management. May assist with special projects including large scale file scanning and maintaining and updating divisional standard operating procedures. Performs related work as required. This role requires a blend of exceptional organizational skills, high-level administrative expertise, and a commitment to maintaining the confidentiality of our HR operations.

This is an unclassified position. Incumbents are appointed and serve at the pleasure of the Appointing Authority in accordance with Chapters IV and V of the City Charter. The hours of this position are 40 per week and the salary includes 5% in lieu of overtime.

Knowledge, Skills & Abilities

Knowledge of:

• Principles and practices of public administration as it relates to local government.
• Modern office terminology and procedures.
• Computer software applications including Microsoft Office and Google Office.
• Research methods and techniques.

Ability to:

• Establish and maintain effective working relationships with other employees and the public.
• Present ideas in business-friendly and user-friendly language.
• Establish work priorities and remain flexible.
• Respond in an effective manner to a variety of demands and projects.
• Meet established deadlines.
• Quickly learn, adapt and apply new technology, procedures and concepts.
• Organize and maintain complex record and filing.
• Work independently and make sound decisions.
• Express oneself clearly and concisely orally and in writing.
• Navigate sensitive operational matters with absolute discretion, integrity, and sound judgement.

Qualifications

Open to all applicants that meet the minimum qualifications:

Graduation from a four-year accredited college or university with major coursework in public administration, business administration, political science, economics or closely related field AND One (1) year of progressively responsible experience in a business organization or the public service.

Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following: one year of administrative experience is equal to one year of college.

Other Information

• Application must be completed in its entirety, including required documentation.

• All correspondence and information concerning the application process will occur via emails, unless otherwise requested at the time of application.

• Please be sure to check your junk and spam email for all recruitment communication.

• Applications via facsimile or email are not accepted.

LEGAL NOTICES

• American with Disabilities Act: Act: The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Department.
• This examination and employment process is subject to all federal, state, and municipal laws, rules and regulations.

01

I have attached a copy of my degree/transcript. (I understand this is required to be considered for this position and not attaching my degree/transcript will deem me not qualified).

• Yes
• No

02

Share an example of a high-pressure situation where you were tasked with managing sensitive information. What steps did you take to maintain total confidentiality?

03

Describe a situation where you proactively corrected an operational flaw or scheduling oversight - how did you address it discreetly and efficiently?

04

How do you integrate technology into your daily routine to optimize calendar management, track action items, and eliminate operational bottlenecks?

05

A Department Head asks you to forward them an advanced copy of an investigation, stating your Director verbally approved it. What is your immediate response?

• Send the file immediately, as a department head is a senior leader and they cited they had your directors approval.
• Send the file with a read-receipt, then email your Director to confirm they authorized it.
• Politely inform the department head that you need direct confirmation from your Director before releasing sensitive drafts, then verify with your Director.
• Deny the request firmly and tell the department head they are violating security policies by asking for unreleased confidential documents.

06

A local news reporter calls the office and asks you to confirm whether a high-profile City employee has been placed on administrative leave following an ongoing municipal audit. What is your immediate response?

• Confirm that an audit is taking place, but state that employee disciplinary status cannot be discussed until official proceedings finish.
• Decline to comment on personnel or audit matters, and immediately transfer or route the reporter's inquiry to the appropriate media correspondent in the Mayors office.
• Deny that the employee is on administrative leave to prevent false stories from spreading in the media before the investigation ends.
• Offer to take the reporter's contact information and promise that the HR Director will call them back personally by the end of the day.

Required Question

Employer City of Hartford - Human Resources Department

Address Human Resources Department

550 Main Street

Hartford, Connecticut, 06103

Phone 860-757-9800

Website http://www.hartfordct.gov