Executive Assistant

Kratos Defense is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior leadership within the Weapons & Defense Solutions (WDS) organization in Huntsville, Alabama.

This position provides high-level administrative and operational support to executive leadership by managing schedules, coordinating communications, organizing travel, preparing executive materials, and helping maintain efficient office operations in a fast-paced defense environment.

The ideal candidate is detail-oriented, adaptable, resourceful, and capable of handling sensitive information with professionalism and discretion. This role serves as a trusted partner to leadership and plays a critical role in enabling executive focus, organizational efficiency, and cross-functional coordination.

Essential Duties and Responsibilities

Executive Calendar & Schedule Management

• Manage and coordinate complex executive calendars, appointments, meetings, and travel schedules
• Prioritize scheduling conflicts and anticipate executive needs
• Coordinate recurring leadership meetings, customer engagements, and internal reviews
• Ensure executives are prepared for daily activities, meetings, and deliverables

Travel Coordination

• Arrange detailed domestic and international travel itineraries
• Coordinate flights, lodging, transportation, itineraries, and travel documentation
• Process travel-related documentation and expense reporting in accordance with company procedures

Communication Management

• Manage incoming communications including calls, emails, and correspondence
• Act as a gatekeeper for executive priorities and time management
• Facilitate timely responses and ensure effective communication flow across departments

Document & Presentation Preparation

• Prepare, proofread, edit, and format executive correspondence, reports, presentations, and meeting materials
• Support leadership with professional communications for internal and external stakeholders
• Maintain accuracy, consistency, and confidentiality of executive documentation

Meeting & Event Coordination

• Organize and coordinate leadership meetings, customer visits, staff events, and corporate functions
• Prepare agendas, meeting notes, action items, and follow-up documentation
• Coordinate logistics for conferences, offsite meetings, and executive events

Records & Information Management

• Maintain organized electronic and physical filing systems
• Ensure confidential handling and secure storage of sensitive information
• Track action items, deadlines, and executive priorities

Cross-Functional Coordination

• Serve as a liaison between executives, employees, customers, and external partners
• Build professional relationships across functional teams
• Support overall office efficiency and operational effectiveness

Required Qualifications

• High school diploma or equivalent required; Associates or Bachelors degree preferred
• 5+ years of experience supporting executive leadership, senior management, or similar administrative roles
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Demonstrated professionalism, discretion, and confidentiality
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience coordinating executive travel and complex scheduling
• Strong attention to detail and problem-solving skills
• Ability to work independently with minimal supervision
• Ability to thrive in a fast-paced, deadline-driven environment

Preferred Qualifications

• Experience supporting leadership within a defense, aerospace, engineering, or government contracting environment
• Familiarity with corporate travel systems and expense reporting tools
• Experience coordinating executive-level meetings and events
• Understanding of defense industry professionalism and customer engagement expectations
• Active security clearance or ability to obtain and maintain one is preferred

Desired Attributes

The successful candidate will demonstrate:

• Initiative and proactive problem-solving
• Executive presence and professionalism
• Strong interpersonal and relationship-building skills
• High level of discretion and integrity
• Flexibility and adaptability
• Ability to anticipate needs before issues arise
• Commitment to supporting leadership excellence and organizational success

Why Join Kratos?

At Kratos Defense & Security Solutions, employees contribute to mission-critical national security programs and next-generation defense technologies. This role provides the opportunity to work alongside senior leadership in a dynamic and growing defense organization supporting innovative solutions across the aerospace, defense, and national security sectors.

Work Environment

• Full-time position based in Huntsville, Alabama
• Primarily onsite role supporting executive leadership operations
• Occasional flexibility outside normal business hours may be required to support executive schedules and business needs

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