Artificial Intelligence (AI), Automation, Calendar Management, Case Management, Communication Skills, Customer Experience, Customer Support/Service, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Identify Issues, International Law, Legal, Litigation, Operations Processes, Organizational Skills, Problem Solving Skills, Process Improvement, Proofreading, Schedule Development, Spanish Language, System Operations, Team Building, Team Player, Time Management, Writing Skills
Executive Assistant (Hybrid) – Immigration & International Human Rights Law Firm
Location: Washington, DC (Hybrid: 3 days in-office)
Hourly range: $27.00 – $34.00 (based on experience) Schedule: Full-time, Non-Exempt Reports to: Operations Manager
About Us
We area fast-paced, mission-driven immigration and international human rights law firm based in Washington, DC. Our work sits at the intersection of advocacy, litigation, and global impact. We represent individuals and organizations in complex, high stakes matters and are committed to innovation in how legal services are delivered.
The Role
We are seeking a dynamic, highly organized, and forward-thinking Executive Assistant to support our legal team, including our Managing Partner, from an operations perspective. This is not a traditional assistant role—you will be a key partner in optimizing how our lawyers work, improving internal systems, and helping the firm leverage technology (including firm-approved technology tools, such as AI, in alignment with internal guidelines) to better serve our clients.
Key Responsibilities
- Proactively manage complex scheduling and calendar coordination for attorneys, including across time zones and high-priority matters
- Support client intake coordination and collaborate with the Client Experience Coordinator to ensure a professional and efficient client experience
- Support case management from an operational standpoint, including tracking deadlines, workflows, and internal coordination
- Identify inefficiencies in administrative and operational processes and propose innovative, tech-driven solutions
- Support, and where appropriate, lead the implementation and optimization of firm-approved tools (including AI, where applicable), and provide feedback on opportunities to enhance productivity and legal workflows
- Draft, edit, and proofread professional communications and internal documents
- Serve as a liaison between attorneys, clients, and internal staff to ensure seamless operations
Qualifications
- Minimum 3 years of experience in an executive assistant, legal assistant, or similar operations-focused role (law firm experience strongly preferred)
- Spanish/English fluency strongly preferred.
- Exceptional organizational and time-management skills, with the ability to prioritize in a fast-paced environment
- Strong writing and communication skills
- Demonstrated ability to take initiative and work independently as a self-starter
- Interest in or experience leveraging technology to improve workflows and efficiency; exposure to AI tools is a plus.
- High level of professionalism, discretion, and attention to detail
- A problem-solver mindset with a passion for innovation
What We're Looking For
- Someone who doesn't just follow processes—but improves them
- A tech-savvy professional who understands (or is eager to learn) how lawyers can leverage AI and automation
- A proactive thinker who anticipates needs and identifies solutions before problems arise
- A collaborative team player who thrives in a mission-driven environment
Work Arrangement
- Hybrid schedule: 3 days per week in our Washington, DC office; 2 days remote
- Benefits package including health insurance, PTO, and retirement plan
Why Join Us
- Work on meaningful, globally impactful cases
- Be part of a forward-thinking firm embracing innovation in legal practice
- Collaborative and intellectually engaging environment
- Opportunity to shape operational systems and drive real change
Complexities and Conditions of Employment
- This role requires careful handling of confidential financial and client information and a high level of accuracy in all work.
- Extended computer use and seated work
- Ability to operate standard office systems and software
- Communication via phone, video, and in person
Equal Employment Opportunity Statement
Grossman Young & Hammond, LLC is an equal opportunity employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, age, disability, marital status, personal appearance, family responsibilities, political affiliation, genetic information, matriculation, or any other protected characteristic under applicable law.
We comply with all federal and District of Columbia employment laws, including pay transparency requirements.