Executive Assistant I (Ada, MI, United States, 49355)

Job title:                              Executive Assistant I

Department / Division:      Supply Chain/First Mile

Salary Grade:                     NX2_11

Salary Range                      $28.63

Location:                             Ada, MI

What we are looking for:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and organizational support to leaders and teams within Global Trade, Transportation, and Warehousing. This role serves as a critical partner in ensuring efficient operations, effective communication, and coordination across multiple functions and stakeholders.

The ideal candidate thrives in a fast-paced environment, demonstrates strong business acumen, anticipates needs, manages competing priorities, and maintains a high level of professionalism and confidentiality.

• Provide executive-level administrative support to department leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate leadership meetings, team events, site visits, and operational reviews.
• Prepare presentations, reports, agendas, meeting materials, and follow-up action items.
• Support communication across Global Trade, Transportation, Warehousing, and cross-functional business teams.
• Manage departmental records, organizational charts, and documentation while maintaining confidentiality.
• Track key initiatives, projects, and deadlines to ensure timely execution and follow-up.
• Assist with budget tracking, invoice processing, purchase requests, and vendor coordination.
• Organize employee engagement activities, recognition events, and team communications.
• Support onboarding activities for new team members and help coordinate training schedules.
• Identify opportunities to improve administrative processes and operating efficiencies.

Required qualifications

• High school diploma or equivalent.

• 3+ years of administrative or executive support experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Demonstrates proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated professionalism, discretion, and attention to detail.

Skills to be successful in the role:

• Proficiency in Microsoft Office
• Experience managing budgets, building timelines, and providing cost estimates desirable
• Talent to collaborate with internal partners and external vendors to bring projects forward to completion

• Experience coordinating cross-functional projects and leadership meetings.
• Familiarity with reporting, budget management, and project tracking tools.

Amway does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Amway immigration sponsorship (e.g., H-1B, STEM OPT, TN, etc.) now or in the future.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.