Executive Assistant I, Rail Operations

Job Description

Executive Assistant I - Rail Operations

Under general supervision, the Executive Assistant I performs a wide variety of administrative, secretarial, and technical duties in support of a Director-level position.

This role manages critical administrative functions, coordinates complex activities, and ensures smooth day-to-day operations by addressing matters that do not require the direct attention of executive leadership.

This is a non-exempt position in salary grade 160: Min $31.39 – Mid $37.29 – Max $43.18/hour. The starting salary will be within this range based on qualifications.

This posting will remain open until a candidate is selected.

What You’ll Do

• Provide high-level administrative and clerical support to a Director
• Serve as liaison between executive leadership, agency staff, management, and the public
• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Prepare Board agenda items and supporting materials
• Draft and edit correspondence, reports, memoranda, and meeting minutes
• Compile statistical and financial data for reports and special projects
• Maintain complex filing systems, payroll records, and personnel documentation
• Review documents for accuracy, compliance, and completeness
• Assist with budget coordination, monitoring expenditures, and verifying financial information
• Support Board Agenda Planning and Executive Calendars
• Plan and coordinate division events, meetings, conferences, and agency activities
• Conduct research and analysis to support administrative decision-making

What We’re Looking For

• High school diploma or equivalent
• Minimum of six years of administrative or executive secretarial experience
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Ability to manage confidential and sensitive information with discretion
• Strong written and verbal communication skills
• Proficiency in preparing professional documents and reports
• Ability to prioritize multiple assignments in a fast-paced environment

Why You’ll Love It Here

• Play a vital role supporting executive leadership
• Work in a collaborative, mission-driven public agency
• Contribute to projects and initiatives that support transportation services across Orange County
• Competitive compensation and comprehensive benefits
• Opportunities for professional growth and development

Join a team where innovation, integrity, and strategic thinking are valued.
Apply now to help support OCTA’s leadership and operational excellence.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or any other legally protected status.