Administrative Skills, Communication Skills, Documentation, Equal Employment Opportunity (EEO), Executive Assistant Skills , Health Science, Higher Education, Leadership, Logistics, Multitasking, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Schedule Development, Thought Leadership, Time Management, Travel Planning, Writing Skills
Job no: 500549
Work type: Staff - Full-Time
Location: Main Campus - Academic Toledo, OH
Categories: Full-Time, None, Administrative Support
Title: Executive Assistant, IACTL
Department Org: Inst Am Cons Thought & Ldrship - 114470
Employee Classification: U1 - Unclassified PSA FT
Bargaining Unit: Professional Staff Association
Primary Location: MC AC
Shift: 1
Start Time: End Time:
Posted Salary: $49,9000 - $74,850
Float: False
Rotate: False
On Call: False
Travel: False
Weekend/Holiday: False
Job Description:
The Executive Assistant provides high-level administrative and executive support to the leadership of the Institute of American Constitutional Thought and Leadership. This position supports the Senior Associate Director and the Director by managing executive scheduling, correspondence, documentation, and administrative processes necessary for the effective operation of the Institute.
The Executive Assistant focuses on administrative execution, logistics, and executive support, ensuring that leadership priorities are implemented efficiently and that daily operations proceed smoothly.
The position supports the Institute's mission as defined by Ohio Revised Code Sec. 3364.07 by enabling effective leadership, communication, and administrative continuity.
Minimum Qualifications:
• Bachelor's degree or equivalent combination of education and experience.
• Minimum of three (3) years of experience providing administrative or executive support.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency with Microsoft 365 applications.
• Ability to work effectively in a fast-paced, executive-level environment.
Preferred Qualifications:
• Experience supporting senior leadership in higher education or a comparable organization.
• Familiarity with University administrative processes.
• Experience coordinating meetings, travel, or event logistics.
Conditions of Employment:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
Advertised: 03 Mar 2026 Eastern Standard Time
Applications close:
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