Executive Assistant II

Executive Assistant II

Salary

$73,900.84 - $92,291.94 Annually

Location

Calabasas, CA 91302

Job Type

Full-Time

Job Number

202300102

Department

Library Department

Opening Date

09/22/2026

Closing Date

10/6/2026 11:59 PM Pacific

• Description
• Benefits

Description

Definition:

Under general supervision, performs a wide variety of complex secretarial support duties for a department head.

Examples of Duties

Essential Job Duties:

The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.

• Prepares a variety of moderately complex letters and reports.
• Participates in the development and maintenance of moderately complex spreadsheet programs.
• Performs keyboarding, data entry, and filing.
• Assists with verifying payments, responding to moderately complex inquiries, providing routing or procedural information, fielding calls and directing work orders.
• Coordinates the agenda packet, reports, and minutes preparation for several Commissions and/or Boards.
• Maintains appointment schedules, arranges meetings and conferences, coordinates travel arrangements.
• Oversees library space meeting calendars.
• Prepares a variety of moderately complex documents in draft and final form using a personal computer and word processing software.
• Manage the relevant interdepartmental administrative workload, by functioning as the lead executive assistant.
• Operates a variety of office equipment.
• Assists in moderately complex research data collection and report preparation.
• Monitors contract issues, including the tracking of contract expiration dates and renewals and the drafting of contract modification language.
• Screens calls and provides a variety of assistance to the public and other agencies.
• Performs some moderately complex account clerk work such as maintaining accounts and assisting with budgets.
• Attends periodic evening meetings and weekend events.
• Performs other related duties as required.

Typical Qualifications

Minimum Knowledge, Skill and Ability:

Knowledge of:

• Personal computers and related software, including digital calendars.
• Office methods and procedures.
• English usage, spelling, grammar, and punctuation.
• Record keeping principles and procedures.

Skill and Ability to:

• Operate a variety of office equipment including personal computer and related software.
• Understand and follow verbal and written direction.
• Deal with the public in person or on the telephone.
• Establish and maintain cooperative working relationships.
• Code, post, and monitor accounts payable.
• Maintain records.

Training and Experience:

Any combination equivalent to training and experience that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: graduation from high school or equivalent and four years clerical experience, with at least one of those years providing administrative support to a department head or director. Municipal and library operations experience preferred.

Licenses and Certificates:

Possession of a valid California drivers license is required.

Physical Requirements and Working Conditions:

• Requires vision (which may be corrected) to read small print.
• Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Lower body mobility may not be required.
• Performs lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent aspect of the job.
• Subject to inside environmental conditions.
• May be required to work at a video display terminal for prolonged periods.
• May be required to work evenings and on weekends.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plan, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our benefits page.

Employer City of Calabasas

Address 100 Civic Center Way

Calabasas, California, 91302

Phone 818-224-1667

Website https://www.cityofcalabasas.com/